The University of Western States is required by law to make information available to enrolled students, prospective students and parents on the following:
- General institutional operation
- Financial aid availability and policies
- Estimates of program costs including tuition
- General completion and graduation rates
- Annual security report
To meet these requirements, information for UWS is provided below, including website links and contact information for the university officials who can respond to questions or information requests in their specific areas. UWS can provide paper copies of any of the information on the listed websites upon request.
General University Information
Drug and Alcohol Abuse Prevention
Campus Safety and Clery
Title IX and VAWA
Computer Use and File Sharing
Services Pertaining to Disability
Voter Registration Information (see below)
Withdrawal from UWS
Financial Aid Information
Return of Federal Financial Aid (see below)
Ethical Code of Conduct (see below)
Cost of Attendance
Determination of Financial Need
Disbursement of Financial Aid
Federal Work Study
Financial Aid Programs
Satisfactory Academic Progress
Drug Conviction Disclosure
Civil Rights Equity Protection and Title IX
University of Western States is committed to providing an environment that is free from discrimination for all students and employees. The university provides resources and trainings to the campus to address concerns related to discrimination on the basis of sex and sexual harassment, including acts of sexual violence, all of which are forms of sex discrimination prohibited by Title IX.
The University of Western States Sexual Misconduct (Title IX/VAWA) policy can be found here.
Notice of Non-Discrimination Policy
University of Western States admits students of any race, color, nationality, ethnic origin, sex or age to all the rights, privileges, programs and activities generally accorded or made available to students at the university. University of Western States does not discriminate on the basis of race, color, national origin, sex, disability or age in its administration of programs, activities or employment practices. The following have been designated to handle inquiries regarding the non-discrimination policies:
Associate Dean of Students and Title IX Coordinator
2900 NE 132nd Avenue
Portland, OR 97230
Director of Human Resources
2900 NE 132nd Avenue
Portland, OR 97230
Return of Federal Financial Aid
Return of Title IV (Federal) Funds
If you withdraw from the university and have received financial aid, any refundable amount of your institutional charges (tuition and fees and/or university housing costs) may be returned to the appropriate financial aid sources. You may be expected to repay the “unearned” portion of your financial aid if you withdraw from school or receive any combination of Y/W/N/F grades in all courses in a particular term. You are also required to complete exit counseling.
Your withdrawal date is the date that we can document that you last participated in an academic activity for that term. This date is stored with the Office of the University Registrar and used to recalculate financial aid eligibility.
- Financial aid is returned in the following order:
- Unsubsidized Direct Stafford loans (other than PLUS loans)
- Subsidized Direct Stafford loans
- Federal Perkins loans
- Direct PLUS loans
- Federal Pell Grants
- Federal SEOG
Aid disbursed to you is considered in the calculation of your aid eligibility upon withdrawal. Aid for the term from which you withdrew, for which you were eligible and that was not disbursed to you, is also used in the calculation under certain conditions.
Below are two examples of the calculations used to determine the amount of unearned aid a student would be expected to repay based on the reported last day of attendance of the term from which a student has withdrawn.
Seth Jones last attended class on January 26 and contacted the Registrar to withdraw from the university later that day. The term began on January 5 and is 75 days long. Seth has attended 22 days and has earned 29.3 percent of his financial aid (22 days divided by 75 days equals 29.3 percent).
Donald received in aid:
Federal Stafford Loan: $1167
Federal Direct Parent PLUS Loan: $1500
Pell Grant: $1000
Total aid winter term: $3667
- The amount of federal aid earned is 29.3% x $3667 = $1074.43.
- Total federal aid unearned is $3667 – $1074.43 = $2592.57.
- The second calculation determines percentage of amount unearned based on school charges for tuition and housing. Seth was charged $1,843 in tuition and did not live on campus. Percentage of unearned aid for this second calculation is 100% – 29.3% = 70.7%. Therefore, based on the tuition charges for the term, $1843 x 70.7% = $1303.
- The amount of federal aid Seth must return is the lesser of step 2 or 3 ($1,303 in our example).
- Federal guidelines determine the order of aid types to be reduced: Stafford Loan, Parent PLUS Loans, and then Pell Grant until $1,303 has been repaid. Therefore Seth’s aid will be reduced to:
Federal Stafford Loan: $1167 – $1167 = $0
Federal Direct Parent PLUS Loan: $1500 – $136 = $1364
Pell Grant: $1000 – $0 = $1000
Total returned = $1303
The total returned amount reflects the amount to be billed to Seth’s student billing account from his financial aid. Any refunds from tuition that are determined and applied to his account may affect the amount that Seth owes for winter term. Please review related topic links below.
Katie King stopped attending classes on January 10 and contacted the UWS Registrar to do a complete withdrawal. The term began on January 5 and is 75 days long. Katie has attended six days and has earned eight percent of her financial aid (six days divided by 75 days equals eight percent).
Katie received in aid:
Federal Stafford Loan: $862
Perkins Loan: $1000
Pell Grant: $1350
Total aid winter term: $3212
- The amount of federal aid earned is 8% x $3212 = $256.96.
- Total federal aid unearned is $3212 – $256.96 = $2955.04.
- The second calculation determines percentage of amount unearned based on school charges for tuition and housing. Katie was charged $1,843 in tuition and $2,298 for housing. Percentage of unearned aid is 100% – 8% = 92.0%. Therefore, based on the charges for the term, $4141 x 92.0% = $3809.72.
- The amount of federal aid Katie must return is the lesser of step 2 or 3 ($2,955.04 in our example).
- Federal guidelines determine the order of aid types to be reduced: Stafford Loan, Perkins Loan, and then Pell Grant until $2,955 has been repaid. Therefore Katie’s aid will be reduced to:
Federal Stafford Loan: $862 – $862 = $0
Perkins Loan: $1,000 – $1,000 = $0
Pell Grant: $1,350 – $1,093 = $257
Total aid winter term = $2,955
The total returned amount reflects the amount to be billed to Katie’s student billing account from her financial aid. Any refunds from tuition that are determined and applied to her account may affect the amount that Katie owes for winter term.
Treatment of Title IV Aid When a Student Withdraws
The law specifies how your school must determine the amount of Title IV program assistance that you earn if you withdraw from school. The Title IV programs that are covered by this law are: Federal Pell Grants, Iraq and Afghanistan Service Grants, TEACH Grants, Direct Loans, Direct PLUS Loans, Federal Supplemental Educational Opportunity Grants (FSEOGs), and Federal Perkins Loans.
Though your aid is posted to your account at the start of each period, you earn the funds as you complete the period. If you withdraw during your payment period or period of enrollment (your school can define these for you and tell you which one applies), the amount of Title IV program assistance that you have earned up to that point is determined by a specific formula. If you received (or your school or parent received on your behalf) less assistance than the amount that you earned, you may be able to receive those additional funds. If you received more assistance than you earned, the excess funds must be returned by the school and/or you.
The amount of assistance that you have earned is determined on a pro rata basis. For example, if you completed 30% of your payment period or period of enrollment, you earn 30% of the assistance you were originally scheduled to receive. Once you have completed more than 60% of the payment period or period of enrollment, you earn all the assistance that you were scheduled to receive for that period.
If you did not receive all of the funds that you earned, you may be due a post-withdrawal disbursement. If your post-withdrawal disbursement includes loan funds, your school must get your permission before it can disburse them. You may choose to decline some or all of the loan funds so that you don’t incur additional debt. Your school may automatically use all or a portion of your post-withdrawal disbursement of grant funds for tuition, fees, and room and board charges (as contracted with the school). The school needs your permission to use the post-withdrawal grant disbursement for all other school charges. If you do not give your permission (some schools ask for this when you enroll), you will be offered the funds. However, it may be in your best interest to allow the school to keep the funds to reduce your debt at the school.
There are some Title IV funds that you were scheduled to receive that cannot be disbursed to you once you withdraw because of other eligibility requirements.
If you receive (or your school or parent receive on your behalf) excess Title IV program funds that must be returned, your school must return a portion of the excess equal to the lesser of:
- your institutional charges multiplied by the unearned percentage of your funds, or
- the entire amount of excess funds.
The school must return this amount even if it didn’t keep this amount of your Title IV program funds. If your school is not required to return all of the excess funds, you must return the remaining amount.
Any loan funds that you must return, you (or your parent for a Direct PLUS Loan) repay in accordance with the terms of the promissory note. That is, you make scheduled payments to the holder of the loan over a period of time.
Any amount of unearned grant funds that you must return is called an overpayment. The maximum amount of a grant overpayment that you must repay is half of the grant funds you received or were scheduled to receive. You do not have to repay a grant overpayment if the original amount of the overpayment is $50 or less. You must make arrangements with your school or the Department of Education to return the unearned grant funds.
The requirements for Title IV program funds when you withdraw are separate from any refund policy that your school may have. Therefore, you may still owe funds to the school to cover unpaid institutional charges. Your school may also charge you for any Title IV program funds that the school was required to return. If you don’t already know your school’s refund policy, you should ask your school for a copy. Your school can also provide you with the requirements and procedures for officially withdrawing from school.
If you have questions about your Title IV program funds, you can call the Federal Student Aid Information Center at 1-800-4-FEDAID (1-800-433-3243). TTY users may call 1-800-730-8913. Information is also available on Student Aid on the Web at www.studentaid.ed.gov.
Code of Conduct
UWS financial aid staff shall:
- Maintain the highest level of professionalism
- Commit to the highest level of ethical behavior and refrain from conflicts of interest, including but not limited to:
- Contract arrangements with any lender providing financial benefit to the employee or to UWS
- Directing borrowers to particular lenders
- Refusing or intentionally delaying loan certification
- Call center or financial aid office staffing assistance
- Respect the dignity and protect the privacy of students
- Ensure the confidentiality of student records as required under FERPA
- Provide information about available and known financial aid resources based solely on factors pertinent to the student’s best interest
Further, UWS ensures that all financial aid professionals adhere to the following:
- May not accept gifts, meals, travel, or any other non-trivial items from student loan providers in connection with the institution’s loan business
- May not accept, from a lending institution, money, equipment, or printing services or anything of value that may provide or suggest an advantage or grant a preferred status
- May not serve as a member of a lending institution’s advisory board
Other UWS staff and officials in a position to make decisions about or advise students or alumni on student loans will likewise adhere to these obligations.
University of Western States makes a good faith effort to distribute a mail voter registration form (for federal elections and state elections for governor or other State chief executive) to each student enrolled in a degree or certificate program and physically in attendance at the school.
We make the voter registration form widely available to students at the school, with forms in the administration building and the office of student services. We request the forms from the state 120 days prior to the deadline for registering to vote within the state.
Furthermore, we host campus visits from non-profit organizations who assist students in registering to vote and in verifying and updating their voter registration information.
The goal of the admissions process is to recruit and admit candidates who are most likely to succeed in the UWS educational programs, will go on to pass licensing exams, and will succeed as health care professionals. The application process is designed to afford maximum opportunity for prospective students to present the fullest picture of themselves.
Qualification is based on assessment of all available information. The applicant’s academic record is important. The university looks for achievement and consistency, especially in academic performance. Students’ formal and informal presentations of themselves through written materials, phone contact, campus visits, and interviews are also important. It is hoped that applicants can make a logical and articulate connection between their employment, volunteer, academic, and other experiences and the desire to pursue education at UWS. The university values conscientious, ethical, and mature handling of admissions and other interactions. The university looks for informed thoughtfulness and commitment, as well as evidence that there is a good match between the character, expectations, and goals of the prospective student and those of UWS programs. In addition, the university looks for indications that the student is prepared for the responsibilities to society inherent in being a licensed health care professional.
Evaluation for admission begins when a complete application package has been received. Applicants will be accepted on the basis of the professional judgment of the admissions staff, as well as the availability of space. UWS reserves the right to deny admission for any reason other than those prohibited by law and, based on updated information, to reconsider and retract any candidate’s acceptance prior to enrollment.
Candidates for admission must possess physical and other abilities that allow them to meet performance standards required of all UWS students. For details of these requirements, refer to the technical standards below.
Policy of Non-discrimination
University of Western States offers equal opportunity to all persons without regard to race, color, gender, sexual orientation, marital status, national origin, national citizenship, religion, age, disability, veteran status, or other protected classes. This applies to all UWS policies and programs. Policy 1013 (B) – Equal Opportunity and Non-discrimination.
Pursuant to university Policy 1013B and Policy 2001, UWS admits students of any race, color, national and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the university. UWS does not discriminate on the basis of race, color, national and ethnic origin in administration of its educational policies, admissions policies, scholarship and loan programs, and other university programs.
UWS seeks to enroll a diverse student body, to reach out to students from underrepresented groups, to promote gender balance in its programs, and to assure the university and health professions are strengthened through contributions from the different socio-economic, cultural, and ethnic backgrounds that reflect modern society.
Additionally, in pursuit of its goal of academic excellence, UWS is committed to maintaining a campus climate that recognizes and values diversity. Each member of the UWS community has a responsibility to support a pluralistic, inclusive campus in which to work, study, teach, research, and serve.
UWS requires students, depending on the course of study in which they are engaged, to demonstrate the physical, cognitive, emotional/professional, and social capacity to be a competent practitioner in their discipline. The demonstration of capacity begins at the onset of their program and evolves throughout their educational process to the end point of being a sound, competent practitioner.
Students should review the technical standards that apply to the educational program in which they intend to enroll and ensure they are able to meet the standards (with or without reasonable accommodations) of that program. See Policy 1206 – Technical Standards for requirements.
If students demonstrate documented need for accommodation in any of these areas, the university will determine the extent to which it can reasonably accommodate the student’s needs. Regardless of disability status or accommodation, all students must successfully complete the requirements of their program.
Notification of Admission Decisions
Applicants are reviewed on an ongoing basis when the necessary documents have been received and assembled in the office of admissions. The review process of a completed file typically takes less than two weeks and leads to one of these decisions: acceptance, conditional acceptance, denial.
- Documentation confirms that all prerequisites have been met and evaluation shows the applicant meets all objective and subjective selection criteria.
- The file includes enough information for the admissions staff to judge that the applicant seems likely soon to meet the standards for acceptance even though some prerequisites still remain to be completed. Full acceptance will subsequently be offered once all conditions have been fulfilled and the student continues to meet the selection standards.
- The information presented does not meet UWS selection criteria. To put a “denial” in perspective, applicants should carefully read the selection criteria section of the catalog and compare it to their perceptions of their own application. Except in the case where a rejection is the result of failure to meet objective prerequisite minimums, the decision will not be open to discussion. A denied applicant may choose to update their credentials and resubmit an application at a later time. In such cases, candidates are advised to do so only when they have a clear strategy for strengthening their application.
On occasion, even when all necessary documents have been received, some questions may still remain. This situation may arise, for instance, when the amount of completed science coursework at the time of application to the DC program is insufficient for the admissions staff to assess relevant academic strength. In such instances, the applicant will be given opportunity to update his/her file prior to a decision being made.
Provisional enrollment is intended for applicants who meet the academic admission requirements for a specific UWS program but are missing some of the required admissions materials, which include but are not limited to official transcripts, TOEFL, GRE or MAT test scores, and/or letters of recommendation.
The office of admissions determines academic eligibility for provisional enrollment. Students admitted under provisional enrollment must submit all outstanding items prior to the last day of the first term of enrollment. Provisionally admitted students who do not meet the end-of-quarter deadline will be ineligible to enroll in the next term. Extended deficiency may lead to dismissal from the university. See Policy 2008 – Provisional Enrollment for details.
When an offer of acceptance is made, applicants are expected to pay a non-refundable tuition deposit in order to secure a space in that entering class. The tuition deposit is applied toward the first term’s tuition. If the deposit is not received or arrangements made with the admissions office by the stated deadline, the offer of acceptance may be withdrawn.
Deferment or Transfer of Entry Date
When an applicant is offered acceptance, it is for a specific entering class. Written requests to transfer the acceptance to a different entry date are considered on a case-by-case basis. If approved, the student will be expected to pay a non-refundable deferment deposit that will be recorded as additional credit toward the student’s tuition for his/her first enrolled term.
All applicants and enrolled students must reveal any criminal record and cooperate by providing full information for review as it may pertain to the health professions program and licensure. Following the guidelines of the professional licensing agencies, UWS holds that felony convictions – and certain non-felony convictions – are probable grounds for denial of admission or of continued enrollment. In some instances, a criminal record may also disqualify a student from financial aid eligibility, in accordance with federal student aid regulations.
Under Policy 2006 – Readmission, an individual who has withdrawn, taken an unauthorized leave of absence, failed to return from an authorized leave of absence as agreed, failed to enroll in courses, or been dismissed may apply for readmission. The student must submit an application, with the required application fee, and meet the admission and degree requirements at the time of readmission. The request for readmission must address the events associated with the lapse, a critical analysis of these events, and a plan to ensure that similar actions will not reoccur should the individual be readmitted. The Admissions Committee will consider the merits of an application for readmission and make a recommendation to the vice president of enrollment. The readmission application should include:
- Completed application
- Petition for readmission explaining the student’s circumstance
- Official transcripts of any intervening education
- Application fee
- At least one UWS faculty member recommendation
If a student is accepted for readmission, special terms and restrictions may be applied. Restrictions may include, but are not limited to, the courses which will be accepted back into the program toward degree credit, or the student may have limited access to financial aid for repeating course work previously attempted.
Appeal of the outcomes of the readmission process must be, in writing, to the vice president of enrollment, whose decision is final. There is no obligation on the part of the university to readmit any individual to a program from which he/she has withdrawn or been dismissed, or who has voluntarily withdrawn from a university program.
Privacy of Student Records - FERPA
UWS protects the privacy of student academic records in accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA) and its amendments. For more information, see Policy 1232 – Student Record Privacy.
UWS may be required by law to provide directory information in accordance with the provisions of the Family Educational Rights and Privacy Act (FERPA). Information pursuant to legally required disclosure will be limited to the extent required by law. The university shall make a good faith effort to notify individuals who have had FERPA-protected information disclosed under this requirement.
Directory information may include: student name, address, telephone number, email address, date and place of birth, photograph, dates of attendance, enrollment status, degrees and awards received, and most recent previous educational agency or institution attended by student. Any student who does not wish to disclose his/her information must notify the registrar in writing. The office of the registrar or student services can provide appropriate forms to opt out of specific information disclosures.
Under FERPA, students have the right to inspect and review information contained in their education records, to challenge the contents of their education records, to have a hearing if the outcome of the challenge is unsatisfactory, and to submit explanatory statements for inclusion in their files if they disagree with the outcome of the hearing. Information on how to request a review of records or to initiate a hearing process is available in the office of the registrar.
University of Western States provides official and unofficial transcripts upon receipt of a signed, written request to the office of the registrar. The Transcript Request form may be found here or in the office of the registrar. Requests for official transcripts must be accompanied by payment in the form of check, cash, or charge in the amount of the current transcript fee (also posted on the website). Official transcripts bear the registrar’s signature and UWS seal.
Requests for transcripts will be honored only when the student or graduate is in good financial standing (has no indebtedness the university). Policy 1237 – Transcripts
Licenses, certifications, or applications pursuant to practice eligibility may necessitate assistance by the university, particularly the registrar’s office. These processes often require institutional verifications or other information. Students are encouraged to communicate with the registrar far in advance of posted deadlines in order to ensure that necessary filings, materials, and other requirements are met.
The office of the registrar is available to assist DC program students in the proper completion of NBCE applications, which require official certification by the registrar, notary certification of identity, and a current photograph. The university generally arranges a date and time, in advance of the application deadline, in which these requirements can be completed.
Under Policy 9010 – Student Immunizations, and in conformity with state and federal legislation, the university enforces the immunization requirements for measles and hepatitis-B. More details on this requirement are available through the office of student services.
Our responsibility is to ensure patient/student safety and confidentiality.
This website (site) is offered by University of Western States (UWS) for general information, education and communication purposes only.
UWS endeavors to make certain that the information contained in this site is accurate. However, UWS cannot guarantee the accuracy of the information. Therefore, this site is provided without warranty or guarantee of any kind, whether express or implied, including without limitation warranty of title or infringement, or the implied warranty of marketability or fitness for a particular purpose.
UWS shall not be liable for any direct, indirect, incidental, consequential, special, exemplary, punitive, or any other monetary or other damages, fees, fines, penalties, or liabilities arising out of or relating in any way to this site or sites accessed through this site, and/or content or information provided on this site.
Links to other websites are provided on this site. These linked website are not controlled or endorsed by UWS.
The contents of UWS websites, blogs, and social media channels are for general informational purposes only and are not intended to be medical advice or a substitute for professional medical advice, consultation, diagnosis, or treatment. You should always seek the advice of your qualified heath care professionals with any questions or concerns you may have regarding your individual needs and any medical conditions. Never disregard, avoid obtaining or delay obtaining professional health care advice or treatment because of something you have read on the UWS websites, blogs or social media. Reliance on any information appearing herein, whether provided by UWS, its content providers, or others, is solely at your own risk.
None of the information on this site or that you might access through this site may be understood as a representation or warranty that any particular drug or treatment is safe, appropriate or effective. Any information that you might access on or through this site may not be accurate or up-to-date.
If you need medical diagnosis or treatment, please contact your qualified health care provider. If you think you may have a medical emergency, call 9-1-1 immediately.
Persons who submit their photo and profile to UWS for use on the website are giving UWS permission to post their photo and words.
UWS is committed to privacy. It is important that users of this site understand that you can usually visit this site without submitting any personal information. If you send UWS email, respond to a survey, subscribe to an online publication or complete an online form, then UWS will have access to the information you submitted. As a general rule, UWS does not track individual visitor profiles. UWS does, however, analyze aggregate traffic/access information for operational purposes. UWS does not share this information with any outside organization. However, due to the nature of electronic communication, UWS cannot and does not provide any assurance that the content of your email will not become known or accessible to third parties. Any confidential information about you or your health that you provide to us via electronic communication is done at your own risk.
The Information UWS Collects
When you access the official UWS website, certain access information described below is automatically collected. No other information is collected through the UWS website except when you deliberately send it to UWS (for example, by completing and sending an online form or by clicking a link to send us an email).
When you submit personal information through UWS website online forms or any other means, UWS will use this information to process your requests. UWS will not intentionally sell, share, or distribute your personal information to third parties, except as required by law or university policy.
Access Information (automatically collected)
Client information: the Internet domain and Internet address of the computer you are using.
Technical information: identification of the page or service you are requesting, type of browser and operating system you are using; and the date and time of access, the Internet address of the website from which you linked directly to our website, and the “cookie information” used to direct and tailor information based on your entry path to the site.
Essential and nonessential technical information lets UWS respond to your request in an appropriate format [or in a personalized manner] and helps the university plan website improvements. To expedite this process, some official UWS webpages use “cookies.” Usually a cookie enables UWS to tailor what you see according to the way you entered the site. UWS also uses non-identifying and aggregate information to better design its website. For example, UWS may determine that X number of individuals visited a certain area on our website, or that Y number of men and Z number of women filled out a particular registration form. However, UWS does not disclose information that could identify those specific individuals.
Google Analytics Data
This site may utilize integrated services that require Google Analytics to collect data via advertising cookies and anonymous identifiers including the following: Remarketing with Google Analytics, Google Display Network Impression Reporting, and Google Analytics Demographics and Interest Reporting. This site may use data from Google’s Interest-based advertising or third-party audience data or any information acquired in relation to your visiting this site for any legal purpose, including quality improvement (e.g., expansion of Google Custom Search Engine annotations for Law Firm Search Engine). Visitors may opt-out of Google Analytics for Display Advertising and customize Google Display Network ads using currently available opt-outs for the web.
Google and other third-party vendors may display this site’s advertisements on other websites.
Optional information (deliberately sent)
Email: your name, email address and the content of your email.
Online forms: all the information that you choose to fill in or confirm. This may include credit or debit card information if you are ordering a product or making a payment, as well as information about other people if you are providing it for delivery purposes, etc.
Live chat: all the information that you choose to fill in or confirm. This may include information about other people if you are providing it for delivery purposes, etc. Doesn’t really fit with live chat.
How To Contact Us
For further information, you can contact the webmaster. Should you have other questions or concerns about these privacy policies and practices, please call 800-641-5641.