Bylaws Faculty Senate*
Travel Request Form

INSTITUTIONAL
Calendar, Academic
UWS Catalog
Textbook Information

CHIROPRACTIC PROGRAM
DC Accreditation CCE Final Report of Interim Site Visit, October 2016*
DCP Annual Report FY20
DCP Annual Report FY19
CCE Self-Study 2020 – Email Institutional Effectiveness for password

Program Review Resources
UWS Program Review Schedule
UWS Program Review Template
UWS Program Review Rubric

Curriculum and Program Modification
Curriculum Handbook
Course/Program Modification Form

New Program Feasibility and Startup
Program Feasibility Form
Steps and Timeline for New Academic Program
New Academic Program Process Flow

Transfer Credit and Course Substitution Forms
Internal Transfer Credit Evaluation Form
External Transfer Credit Evaluation Form
Course Substitution Form

UWS_Statement_of_Regular_and_Substantive_Interaction

Academic Affairs Committee Meeting Minutes

The mission of business office at UWS is to provide timely accurate financial information and awareness while excelling in successful business relationships.

PURCHASING FORMS
Advance Form (fillable)
Annual Expense Authorization (fillable)*
Payment Request Form (electronic)
Payment Request Form
– Please download this form to your computer before filling out and printing.
Purchase Order (fillable)
Contractor Agreement Template*

CHROME RIVER EXPENSE AND INVOICE SUBMISSION AND APPROVAL
Create and approve invoice
Create and approve One Card statement
Create and approve out-of-pocket expense report (coming soon)

PAYROLL FORMS
Mid-Cycle Draw*
Direct Deposit Form Employees (fillable)
Direct Deposit Form Employees (electronic)

EXPENSE DICTIONARIES
Expense Dictionary
Fixed Assets Dictionary by GL code*
Fixed Assets Dictionary by Item*

TRAINING MATERIALS
Business Office Onboarding Training
Instructions for UltiPro Delegation Process*
How to Log in to Ultipro and Myself Tab Overview 
How to Request Time Off and View Your PTO Balances in UltiPro
Time Management for Employees
Time Management for Non-Benefitted Employees recording
Ultipro Employee Self Service Contact Information
Ultipro Employee Self Service Direct Deposit
Ultipro Employee Self Service Name, Address, Phone
Ultipro Mobile App Training

ONE CARD TOOLS
One Card Users and Approvers Training*
Cardholder Agreement*
One Card User and Approver Steps*
Approval Process*
How to set up email notification*
How to reset your password*
How to view an account profile*

STUDENT RESOURCES
Financial Dispute Form (fillable)
Financial Dispute Form (electronic)
Statement of Financial Responsibility
Payment Plan
Application and Promissory Note for Emergency Loan
Direct Deposit Form Students (fillable)
Direct Deposit Form Students (electronic)
Physical Activity Fee Reimbursement
How to View Balance and Pay Tuition Online

SIGNNOW E-SIGNATURE
eSignature Process Document
Form Field Label Standards

OTHER
General funds receipt
Deposit drop off form
Business Office Duties

BUDGET
Dynamic Budgets Manual*
Budget Kick-Off Presentation FY1920 (audio with slides)*
Budget Kick-Off Presentation FY1920 (only slides)*

Budget Preparation Notes FY1920*
Dynamic Budget Training Workshop 010419*

Meeting minutes for the following committees can be found here.

Academic Affairs Committee
Administrative Council
COVID-19 Response Coordination Committee
Data Governance Committee
Employee Engagement and Culture Council
Leadership Council
Policy Development and Review Committee
Quality Patient Care Committee
Safety and Security Committee
Strategic Planning and Core Theme Committee

Recordings of the quarterly community meetings can also be found on the meeting minutes page.

Find UWS brand assets and guidelines here.

Advancement Department Responsibilities Sheet

Editorial Guidelines*
Social Media Policy
Social Media Best Practices
Social Media Assurance of Understanding
Email Guidelines
Marketing Planning Request Form
Event Calendar
Room and Event Request
Guest Speaker Request
Business Card Ordering
Promotional Items (swag) Ordering Website
Promotional Items (swag) Ordering Procedure
Photo Release Form

STUDENT ONBOARDING PROCESS
Common Student Provisioning and Enrollment Issues Contact Sheet

UWS care pathways and protocols provide evidence-informed, consensus-based guidelines to support clinical decision making. To best meet a patient’s healthcare needs, variation from these guidelines may be appropriate based on more current information, clinical judgment of the practitioner, and/or patient preferences.

These pathways and protocols are informed by currently available evidence and developed by UWS personnel to guide clinical education and practice. Although individual procedures and decision points within the pathway may have established validity and/or reliability, the pathway as a whole has not been rigorously tested and therefore should not be adopted wholesale for broader use.

Visit the CSPE Protocols and Care Pathways here.

UWS Fact Sheet
Meeting minutes for the data governance committee can be found here.
UWS Data Dictionary
UWS Program Chronology
UWS Program Discontinuation Planning Process
UWS Student Definitions

Payroll Deduction Update Form*
Student Fundraising
In-kind Donation Process
Advancement Department Responsibilities Sheet

Emergency Contact Info
Emergency Procedures Quick Reference*
UWS Annual Security Report
Get alerts and other campus safety features (UWS Safe app)
Report an Accident
UWS Emergency Preparedness Presentation
Emergency Evacuations*
New Campus Building Procedures
Capital and Equipment Information and Form

Space Request Form Instructions
 -FORM Space Request Form

GUEST SPEAKER
Process
Request Form

EVENT PLANNING
Room and Event Request Form
Outlook – Instructions for Viewing Rooms on Campus
Outlook – Instructions to Schedule Conference Rooms

COMMENCEMENT
View more information about commencement here.

Students in the college of chiropractic are eligible to participate in commencement if:

• They are on track to complete their degree requirements during the term that commencement is held;
• The degree requirements were met in a previous term; or
• They are on track to complete their degree requirements in the term immediately following commencement.

Students in the college of graduate studies are eligible to participate in commencement if:

• They are on track to complete their degree requirements during the term that commencement is held; or
• The degree requirements were met in a previous term.

Questions about your eligibility to participate can be sent to [email protected].

Form – Diploma and Commencement RSVP 
Form – Student Speaker Nomination

UWS Governance and Committee Structure*
Organizational Chart
UWS Shared Governance/Shared Decision Making Defined

These templates will download to your desktop in Word.
Committee Meeting Agenda Template

Committee Meeting Minute Template

Decision-Making Framework Template

COMMITTEE MEETING MINUTES
View minutes here.

Bargaining Unit Salary Schedule*
Collective Bargaining Agreement*
Employee Handbook
Faculty Handbook*
Teaching Assistant Manual*
Federal Public Service Loan Forgiveness
HR notices by state

Employee Onboarding Department Presentations

HR FORMS
Employee Donation to UWS*
Direct Deposit*
W4*
Oregon W4*
Oregon_W4_Instructions*
Personnel Action Form
Donated Leave*
Mid-Cycle Draw*
Cellular Communications Resources Guidelines
Association Membership Dues Form*
Staff Salary Reduction Form*
Faculty Salary Reduction Form*
Remote Work Agreement

PERFORMANCE REVIEW DOCUMENTS
Performance Review Self-Assessment Prep Dialogue 2020-2021
Timeline Guidelines for Performance Reviews 2020-2021
UWS Job Description Template Employee-Non-Supervisor
UWS Job Description Template Supervisor
UWS Job Description with Notes Annual Recap
UWS Performance Review Template Employee-Non-Supervisor 2020-2021
UWS Performance Review Template Supervisor 2020-2021
Performance Review Information Session
Performance_Review_Training_May_12_2021

GENERAL BENEFIT INFORMATION
New Health Insurance Marketplace Coverage Options
Important Legal Notices
Prescription Drug Coverage & Medicare*
2020-2021 Benefit Rates
2020-2021 Benefit Handbook
2021-2022 Benefits Guide

KAISER PERMANENTE
Kaiser Permanente HIPAA Policy
Kaiser Added Choice/PPO Plan Contact Sheet
Kaiser Added Choice/PPO Plan Brochure
Kaiser 2020 Base Plan Summary of Benefits and Coverage
Kaiser 2020 Added Choice/PPO Plan Summary of Benefits and Coverage
Kaiser 2020 Family Affordability Plan Summary of Benefits & Coverage
Wellness Discount Programs
Urgent Care Options
Alternative Care Benefits
Mental Health Benefits
Telehealth Options
Understanding Service Costs

MODA
Moda 2020 Summary of Benefits and Coverage*
Moda Member Resources
Moda Teledentistry

UNUM
Unum Critical Illness Summary*
Unum Accident Summary*
Unum Short-Term Disability Summary*
Unum Voluntary Life Summary*
Unum Basic Life & ADD – Staff
Unum Basic Life & ADD – Bargaining Unit
Unum Long-Term Disability – Staff
Unum Long-Term Disability – Bargaining Unit

ALLEGIANCE
Allegiance FSA Brochure*
Daycare FSA Reimbursement Request Form
Health FSA Covered Services List *Updated for 2020 CARES Act Amendment*
Health FSA Reimbursement Request Form
Allegiance FSA Debit Card User Tips
Allegiance Online Claim Filing Instructions
University of Western States Flex21 SPD

LEGALSHIELD
LegalShield Rates and Overview
LegalShield Legal Plan Flyer
IDShield Plan Flyer

TIAA 403(b)
Staff Salary Reduction Form*
Bargaining Unit Salary Reduction Form*
Name and Address Change*
Summary Plan Description*
Service Waiver Letter Template*
Universal Availability Notice

EAP
Summary of Benefits
Financial Coaching
Home Ownership Program
Pet Insurance
LifeBalance Discounts

CAMPUS HEALTH CENTER
Campus Health Center Benefits

UWS VENDOR DISCOUNTS
CA Casualty – Auto and Home Insurance

Administrative Review and Planning
Department Review Schedule
Self-study Template

Annual University Appraisal
Annual University Appraisal Report FY20*
– AUA Executive Summary FY20

Board Exams
NBCE Performance Annual Report*
CCEB Performance Annual Report*

General
UWS Core Values
UWS IE Framework

NWCCU
UWS Core Theme Objectives, Indicators and Performance Targets*
2019 NWCCU YR3 Mid-cycle Self-evaluation Report*
2019 NWCCU YR3 Mid-cycle Addendum – Recommendations 1 and 2* 

Quality Patient Care Outcomes
FY20 Quality Patient Care Outcomes report

Surveys
Employee Feedback Survey*
Student Feedback Survey*

Research Overview
IRB Application
Conflict of Interest Statement
Investigator Assurance Form
IRB Annual Renewal Form
Incident Report Form
Study Personnel Change Form
Study Closure Form
Study Modification Form
Waiver of Informed Consent Form
Institutional Review Board Manual

For technical resources and how-to documents, visit ServiceHub.

MYUWS TRAINING
Faculty Final Grade training*
Faculty My Schedule training*

Please visit the UWS policies page.

CAMPUS FORMS
Leave Request

PUBLIC
Calendar, Academic
FERPA Guidelines
Campus Notary

FORMS
Transcript Request
If you need any other forms, such as a diploma request or FERPA release, please contact the registrar’s office. 

PROGRAM COURSE SCHEDULES

Doctor of Chiropractic
Current Term DC Course Schedule
Current Term Finals Schedule
Upcoming Term DC Course Schedule
Upcoming DC Finals Schedule

Masters and Doctorate Programs
Current Term Sports Medicine*
Current Term Human Nutrition & Functional Medicine*
Current Term Doctor of Clinical Nutrition
Current Term MS Sport Performance & Psychology*
Current Term EdD Sport Performance & Psychology*
Current Term MS Clinical and Mental Health Counseling*
Current Term EdD Clinical and Mental Health Counseling*

Upcoming Term Sports Medicine*
Upcoming Term Human Nutrition & Functional Medicine*
Upcoming Term Doctor of Clinical Nutrition
Upcoming Term MS Sport Performance & Psychology*
Upcoming Term EdD Sport Performance & Psychology*
Upcoming Term MS Clinical and Mental Health Counseling*
Upcoming Term EdD Clinical and Mental Health Counseling*

Contract review process document
Contract review form

Please visit the UWS risk management webpage for additional information.

UWS Institutional Plan Overview
UWS Strategic Priorities – FY22 and FY23
Institutional Effectiveness and Planning Committee Meeting Minutes

Application for Student Club
Clubs
Guest Speaker Process
Guest Speaker Request
Room and Event Request Form
Facilities Use Request
Lost and Found
Parking – Students
FERPA Guidelines
Participation Agreement for Instructional Labs

Physical Activity Fee Reimbursement
Request for Student Support Services Quick Guide
Sexual Assault and Interpersonal Violence Brochure

ACCESSIBILITY SERVICES
Accessibility Services Procedural Manual

Textbooks by program