Udocs

Bylaws Faculty Senate*
Travel Request Form

INSTITUTIONAL
Calendar, Academic
UWS Catalog
Textbook Information

Program Review Resources
The following forms/documents can be found in the employee intranet under Institutional Effectiveness.
Review Schedule
Program Review Template
Financial Review Template

Curriculum and Program Modification
The following forms/documents can be found in the employee intranet under Academic Affairs.
Curriculum Handbook
DC and NMD Course/Program Modification Form
DC and NMD New Course Development Form
CGS Minor Course Modification Form
CGS Major Program/Course Modification Form
UWS Microcredential Structures and Badging
UWS Badge Request Form
Credly Badge Request Form

UWS Statement of Regular and Substantive Interaction

New Program Feasibility and Startup
The following forms/documents can be found in the employee intranet under Institutional Effectiveness.

Program Feasibility Form
Steps and Timeline for New Academic Program
New Academic Program Process Flow

Transfer Credit and Course Substitution Forms
External Transfer Credit Evaluation Form
Course Substitution Form

The mission of business office at UWS is to provide timely accurate financial information and awareness while excelling in successful business relationships.

PURCHASING
Proper Expense Descriptions
Cost Centers and Spend Categories
List of Program Worktags

CONCUR RESOURCES
Concur Travel and Expense Report Training Videos
Employee Reimbursements Procedure
Purchasing Card Request Form – AMEX
Purchasing Card Limit Increase Form – AMEX
Travel Card Request Form – US Bank
Travel Card Limit Increase Form – US Bank
– Download the file(s) to your computer and then submit by email.

WORKDAY RESOURCES
IRS Form W-9
New Vendor Application Form
Workday New Supplier Request
Workday Requestion Request
Workday Invoice and Receipt Creations

BUDGET

BRANDING
UWS brand assets and guidelines
Editorial Guidelines*

EMAIL
Email Guidelines
Sample Out of Office Replies

PLANNING
Internal Communications and External Marketing Request Forms
Event Calendar
Photo Release Form

UWS care pathways and protocols provide evidence-informed, consensus-based guidelines to support clinical decision making. To best meet a patient’s health care needs, variation from these guidelines may be appropriate based on more current information, clinical judgment of the practitioner, and/or patient preferences.

These pathways and protocols are informed by currently available evidence and developed by UWS personnel to guide clinical education and practice. Although individual procedures and decision points within the pathway may have established validity and/or reliability, the pathway as a whole has not been rigorously tested and therefore should not be adopted wholesale for broader use.

Visit the CSPE Protocols and Care Pathways here.

UWS Fact Sheet

UWS Data Dictionary
UWS Program Chronology
UWS Program Discontinuation Planning Process
UWS Student Definitions

Employee Donation to UWS*
In-kind Donation Process
Interested in student fundraising? Contact [email protected]

DEI Action Plan
DEI Action Plan Visual: Priorities
DEI Action Plan Visual: Priorities and Keywords
UWS Land Acknowledgement
DEI Syllabus Statement
UWS Equity Statement

GUEST SPEAKER
Process
Request Form

EVENT PLANNING
Room and Event Request Form
Academic Room Request Form
Outlook – Instructions for Viewing Rooms on Campus
Outlook – Instructions to Schedule Conference Rooms

COMMENCEMENT
View more information about commencement here.

Students in the college of chiropractic are eligible to participate in commencement if:

• They are on track to complete their degree requirements during the term that commencement is held;
• The degree requirements were met in a previous term; or
• They are on track to complete their degree requirements in the term immediately following commencement.

Students in the college of graduate studies are eligible to participate in commencement if:

• They are on track to complete their degree requirements during the term that commencement is held; or
• The degree requirements were met in a previous term.

Questions about your eligibility to participate can be sent to [email protected].

Form – Diploma and Commencement RSVP
Form – Student Speaker Nomination

LibGuide for Faculty Development and Research

The following forms/documents can be found in the employee intranet under Academic Affairs – Faculty Development.
Teaching and Learning

Using Zoom with Canvas
How to use the Comments Library in SpeedGrader
How to use Respondus with Canvas New Quizzes
How To Record Using Canvas Studio
How To Require Respondus Lockdown Browser
Using Rubrics for Case Studies in Teaching and Assessment (Faculty Development Committee)
Faculty Senate AI-ChatGPT Workgroup Report
Canvas Studio Guide
Universal Design for Learning Handout
TILT Framework
Credit Hour Worksheet
Blended and Hybrid Learning
Designing an Inclusive Course
Miller’s Pyramid
Course Description Guide
Introduction to Rubrics
Team Teaching
Test Construction Guide
Writing Student Learning Outcomes
Institutional Effectiveness Assessment Guide
Raising the Bar: Creating Multiple-Choice Questions to Assess Higher-Order Thinking Skills
Writing Effective Test Questions
UWS Course Development Checklist

Teaching and Learning Center Resources (The Community Solution)

Teaching Tidbits
Teaching Tidbits can now be found on the Employee Intranet under Academic Affairs-Faculty Development.

Research

Internal Peer Review Process Presentation
Internal Peer Review Guidelines
Research Definitions – 2023
UWS Research Overview*
University Research Policy*
For Beginning Researchers*
Qualitative Research*
Ethics in Research*
Research Execution for Beginning Researchers*
Statistical Considerations*
Reporting Research*
Writing and Reference Style*

UWS Governance and Committee Structure*
Organizational Chart
UWS Shared Governance/Shared Decision Making Defined

These templates can be found in the employee portal under office of the president-governance.
Committee Meeting Agenda Template
Committee Meeting Minute Template

Meeting Minute Guidelines

Decision-Making Framework Template

UWS BENEFITS INFORMATION
Find UWS benefit information here
Campus Health Center Benefits
UWS Vendor Discounts
CA-Casualty Home and Auto Insurance
Down Dog Yoga App

WORKDAY HUMAN RESOURCES INFORMATION SYSTEM
Workday Definitions
Workday Job Aid
Workday Training Video

GENERAL HR INFORMATION
Collective Bargaining Agreement*
Employee Handbook
Faculty Handbook*
Teaching Assistant Manual*
Federal Public Service Loan Forgiveness
UWS Holiday Calendar

HR notices by state

HR FORMS
403(b) Salary Reduction Form*
403(b) Faculty Association Salary Reduction Form*
Employee Donation to UWS*
Fitness Center Waiver
Remote Work Agreement
Withholding – Metro Tax Opt In/Out Form

HIRING RESOURCES
UWS Job Description Instructions & Template Non-Benefitted
UWS Job Description Template Employee-Non-Supervisor
UWS Job Description Template Supervisor
UWS Job Description Process and Template – Student Hire
Inclusive Hiring Practices for Search Committees

TRAINING
Campus LinkedIn Learning (formerly Lynda)
– A Multnomah County library card is needed to access for free.
Microsoft Training
Supervisor FMLA Training
Supervisor Wage and Hour Training
Giving and receiving feedback training

REMOTE WORK RESOURCES
Remote Work Agreement
Employee Toolkit
Teleworking Resources
Supervisor Toolkit
Supervisor Checklist

PERFORMANCE REVIEW DOCUMENTS
Introductory Performance Review
UWS Job Description with Notes Annual Recap
Performance Review Prep Questions
Performance Review Training
UWS Performance Review Template Employee-Non-Supervisor
UWS Performance Review Template Supervisor
CBA Performance Review Template – Classroom Faculty
CBA Performance Review Template – Clinical Educators
CBA Performance Review Template – Librarian

The Institutional Effectiveness reports and documents below have been added to the employee portal. 
Administrative Review and Planning
Annual University Appraisal
NBCE Performance Annual Report
CCEB Performance Annual Report
NWCCU Reports
Quality Patient Care Outcomes
Chiropractic Program Reports
Employee Feedback Survey
Student Feedback Survey
Patient Feedback Survey

All researchers including Principal Investigator, Co-Principal Investigator(s), and Co-Investigator(s) must hold a current CITI Program training certificate for completing the Social-Behavioral-Educational (SBE) Comprehensive course. The Principal Investigator will be required to upload all certificates during the IRB application process. 

1. Register for an account at citiprogram.org
2. Select University of Western States as the organization affiliation
3. Create an account using your University of Western States email address; You will be prompted to answer enrollment questions
4. You will be prompted to select your curriculum. Select only the first option, Social-Behavioral-Educational (SBE). Click Next. The course should be added to your “Courses Ready to Begin” section and the course should be titled “Social-Behavioral-Educational (SBE) Comprehensive”

Institutional Review Board Manual
IRB Guidance for UWS Researchers
Research Overview
IRB Application – Required
Conflict of Interest Statement – Required
Investigator Assurance Form – Required – By clicking this link, you will be directed to review and sign the form via SignNow.
Vulnerable Populations Worksheet
IRB Annual Renewal Form
Study Closure Form
Study Modification Form
Study Personnel Change Form
Incident Report Form

Informed Consent Documents

Waiver of Informed Consent Form – Required if not submitting Informed Consent Form(s)
Template for Informed Consent for Studies with Adults – Online studies (research conducted primarily via an online survey or other online modality)
Template for Informed Consent for Studies with Adults (subject signature required)
Template for Informed Consent for Studies with Adults (subject signature required) – with HIPAA Authorization
Template for Informed Consent for Parents with Minor Children – with Child Assent Form

For technical resources and how-to documents, visit ZenDesk.

Operations Work Ticket Request
Campus Building Procedures
Capital and Equipment Information and Form
Office Move Request Protocol

Please visit the UWS policies page.

STUDENT FORMS
Temporary Withdrawal
Transcript Request

If you need any other forms, such as a diploma request or FERPA release, please contact the registrar’s office.

FACULTY FORMS
Incomplete Contract Form and Instructions*
Grade Change Form and Instructions*

If you need any other forms, such as a Course Substitution or Transfer Evaluation, please contact the registrar’s office.

PUBLIC RESOURCES
Academic Calendar
FERPA Guidelines

PROGRAM COURSE SCHEDULES

Doctor of Chiropractic
Current Term DC Course Schedule**
Current Term Finals Schedule**
Upcoming Term DC Course Schedule**
Upcoming DC Finals Schedule**

Doctor of Naturopathic Medicine
Current Term NMD Course Schedule**
Current Term NMD Finals Schedule**
Upcoming Term NMD Course Schedule**
Upcoming NMD Finals Schedule**

Doctor of Occupational Therapy
Upcoming Term OTD Schedule**

Master’s and Doctorate Programs
Current Term Sports Medicine**
Current Term Human Nutrition & Functional Medicine**
Current Term Doctor of Clinical Nutrition**
Current Term MS Sport Performance & Psychology**
Current Term EdD Sport Performance & Psychology**
Current Term MS Clinical and Mental Health Counseling**
Current Term EdD Clinical and Mental Health Counseling**
Current_Term_Mental Health Foundations_Schedule**

Upcoming Term Sports Medicine**
Upcoming Term Human Nutrition & Functional Medicine**
Upcoming Term Doctor of Clinical Nutrition**
Upcoming Term MS Sport Performance & Psychology**
Upcoming Term EdD Sport Performance & Psychology**
Upcoming Term MS Clinical and Mental Health Counseling**
Upcoming Term EdD Clinical and Mental Health Counseling**
Upcoming Term Mental Health Foundations**

UWS Strategic Priorities – FY24-25

Student Crisis Resources
Student use of Microsoft Teams
Application for Student Club
Clubs

–Running Club Waiver
–Taekwondo Club Waiver

Guest Speaker Process
Guest Speaker Request
Room and Event Request Form
Facilities Use Request
Lost and Found
Parking – Students
FERPA Guidelines
Participation Agreement for Instructional Labs
Request for Student Support Services Quick Guide
Sexual Assault and Interpersonal Violence Brochure

STUDENT FINANCE OFFICE RESOURCES
Financial Dispute Form (electronic)
Statement of Financial Responsibility
Direct Deposit Form Students (electronic)

ACCESSIBILITY SERVICES
Accessibility Services Procedural Manual

Textbooks by program

Archive of Canvas (Pre July 2024)