Udocs - University of Western States

Welcome the Udocs, the intranet for University of Western States documents and policies.

Faculty/staff resource document links marked * require a uws.edu username login.
You may have to be on campus, connected to the vpn, or citrix get access.
Student resource document links marked ** require a uws.edu username login.

ACADEMICS

Bylaws Faculty Senate*
Travel Request Form

INSTITUTIONAL
Calendar, Academic
UWS Catalog
Textbook Information

CHIROPRACTIC PROGRAM
DC Accreditation CCE Final Report of Interim Site Visit, October 2016*
DCP Annual Report FY22
DCP Annual Report FY21
DCP Annual Report FY20
DCP Annual Report FY19
CCE Self-Study 2020 – Email Institutional Effectiveness for password

ACADEMIC AFFAIRS

Program Review Resources
Review Schedule
Program Review Template
Financial Review Template

Curriculum and Program Modification
Curriculum Handbook
DC and NMD Course/Program Modification Form
DC and NMD New Course Development Form
CGS Minor Course Modification Form
CGS Major Program/Course Modification Form

New Program Feasibility and Startup
Program Feasibility Form
Steps and Timeline for New Academic Program
New Academic Program Process Flow

Transfer Credit and Course Substitution Forms
External Transfer Credit Evaluation Form
Course Substitution Form

UWS_Statement_of_Regular_and_Substantive_Interaction

Academic Affairs Committee Meeting Minutes

BUSINESS OFFICE

The mission of business office at UWS is to provide timely accurate financial information and awareness while excelling in successful business relationships.

PURCHASING FORMS
Advance Form (fillable)
Annual Expense Authorization (fillable)*
Payment Request Form (electronic)
Payment Request Form
– Please download this form to your computer before filling out and printing.
Purchase Order (fillable)
Contractor Agreement Template*

CHROME RIVER EXPENSE AND INVOICE SUBMISSION AND APPROVAL
Create and approve invoice
Create and approve One Card statement
Create and approve out-of-pocket expense report
Create memorized expense

PAYROLL FORMS
Mid-Cycle Draw*

EXPENSE DICTIONARIES
Expense Dictionary
Fixed Assets Dictionary by GL code*
Fixed Assets Dictionary by Item*

TRAINING MATERIALS
Business Office Onboarding Training
Instructions for UltiPro Delegation Process*
How to Log in to Ultipro and Myself Tab Overview
How to Request Time Off and View Your PTO Balances in UltiPro
Time Management for Employees
Time Management for Non-Benefitted Employees recording
Ultipro Employee Self Service Contact Information
Ultipro Employee Self Service Direct Deposit
Ultipro Employee Self Service Name, Address, Phone
Ultipro Mobile App Training

ONE CARD TOOLS
One Card Users and Approvers Training*
Cardholder Agreement*
One Card User and Approver Steps*
Approval Process*
How to set up email notification*
How to reset your password*
How to view an account profile*

STUDENT RESOURCES
Financial Dispute Form (fillable)
Financial Dispute Form (electronic)
Statement of Financial Responsibility
Payment Plan
Application and Promissory Note for Emergency Loan
Direct Deposit Form Students (fillable)
Direct Deposit Form Students (electronic)
How to View Balance and Pay Tuition Online

SIGNNOW E-SIGNATURE
eSignature Process Document
Form Field Label Standards

OTHER
COSO Internal Control Framework Summary
General funds receipt
Deposit drop off form
Finance and Administration Division Responsibilities

BUDGET
Dynamic Budgets Manual*
New Operating Funding Request Form
New Capital Funding Request Form
Department Budget Priority Request Form FY2023
Division Budget Priority Request Form FY2023
Budget Reallocation Request Form

CLINICAL INTERNSHIP

Visit the Clinical Internship page here.

COMMITTEE MEETING MINUTES

Meeting minutes for the following committees can be found here.

Academic Affairs Committee
Administrative Council
Community Meeting
Curriculum and Assessment Committee – College of Graduate Studies
Curriculum Committee – College of Chiropractic
Data Governance Committee
Diversity, Equity and Inclusion Committee
Employee Engagement Committee
Institutional Effectiveness and Planning Committee
Leadership Council
Policy Development and Review Committee
Program Planning and Budget Committee – College of Chiropractic
Quality Patient Care Committee

Recordings of the quarterly community meetings can also be found on the meeting minutes page.

COMMUNICATIONS

BRANDING
Find UWS brand assets and guidelines here.
Editorial Guidelines*
Podcast Guest Tips

SOCIAL MEDIA
Social Media Policy
Social Media Best Practices
Social Media Assurance of Understanding

EMAIL
Email Guidelines
Sample Out of Office Replies

PLANNING
Marketing Planning Request Form
Event Calendar
Room and Event Request
Guest Speaker Request
Photo Release Form

PROMO ITEMS AND BUSINESS CARDS
Business Card Ordering
Promotional Items (swag) Ordering Website
Promotional Items (swag) Ordering Procedure

STUDENT ONBOARDING PROCESS
Common Student Provisioning and Enrollment Issues Contact Sheet

CSPE (Clinical Standards, Protocols and Education) PROTOCOLS AND CARE PATHWAYS

UWS care pathways and protocols provide evidence-informed, consensus-based guidelines to support clinical decision making. To best meet a patient’s health care needs, variation from these guidelines may be appropriate based on more current information, clinical judgment of the practitioner, and/or patient preferences.

These pathways and protocols are informed by currently available evidence and developed by UWS personnel to guide clinical education and practice. Although individual procedures and decision points within the pathway may have established validity and/or reliability, the pathway as a whole has not been rigorously tested and therefore should not be adopted wholesale for broader use.

Visit the CSPE Protocols and Care Pathways here.

Students in the college of chiropractic are eligible to participate in commencement if:

They are on track to complete their degree requirements during the term that commencement is held;
The degree requirements were met in a previous term; or
They are on track to complete their degree requirements in the term immediately following commencement.

Students in the college of graduate studies are eligible to participate in commencement if:

They are on track to complete their degree requirements during the term that commencement is held; or
The degree requirements were met in a previous term.

Questions about your eligibility to participate can be sent to [email protected].

Form – Diploma and Commencement RSVP
Form – Student Speaker Nomination