Udocs

Welcome the Udocs, the intranet for University of Western States documents and policies.

Faculty/staff resource document links marked * require a uws.edu email login.
Student resource document links marked ** require a uws.edu email login.
 

COMMITTEE MEETING MINUTES


Meeting minutes for the following committees can be found here.

Academic Affairs Committee
Administrative Council
Data Governance Committee
Employee Engagement and Culture Council
Leadership Council
Policy Development and Review Committee
Safety and Security Committee
Strategic Planning and Core Theme Committee

CSPE (Clinical Standards, Protocols and Education) PROTOCOLS AND CARE PATHWAYS

UWS care pathways and protocols provide evidence-informed, consensus-based guidelines to support clinical decision making. To best meet a patient’s healthcare needs, variation from these guidelines may be appropriate based on more current information, clinical judgment of the practitioner, and/or patient preferences.

These pathways and protocols are informed by currently available evidence and developed by UWS personnel to guide clinical education and practice. Although individual procedures and decision points within the pathway may have established validity and/or reliability, the pathway as a whole has not been rigorously tested and therefore should not be adopted wholesale for broader use.

Visit the CSPE Protocols and Care Pathways here.

EVENTS

GUEST SPEAKER
Process
Request Form

EVENT PLANNING
Room and Event Request Form
Outlook – Instructions for Viewing Rooms on Campus
Outlook – Instructions to Schedule Conference Rooms
Event Planning Sheet
Event Recap Sheet

COMMENCEMENT

View more information about commencement here.

Students in the college of chiropractic are eligible to participate in commencement if:

  • They are on track to complete their degree requirements during the term that commencement is held;
  • The degree requirements were met in a previous term; or
  • They are on track to complete their degree requirements in the term immediately following commencement.

Students in the college of graduate studies are eligible to participate in commencement if:

  • They are on track to complete their degree requirements during the term that commencement is held; or
  • The degree requirements were met in a previous term.

Questions about your eligibility to participate can be sent to [email protected].

Form – Diploma and Commencement RSVP – Due April 26
Form – Student Speaker Nomination
Guide – Graduate Guide
Guide – Guest Guide
Guide – Ceremony Procedure Guide
How To – Wear Masters Regalia (Video)
How To – Wear DC Regalia (Video)

FINANCIAL SERVICES/BUSINESS OFFICE

The mission of financial services/business office at UWS is to provide timely accurate financial information and awareness while excelling in successful business relationships.

PURCHASING FORMS
Advance Form
Annual Expense Authorization*
Payment Request Form
Purchase Order
Contractor Agreement Template*

PAYROLL FORMS
Mid-Cycle Draw*
Direct Deposit Form Employees

EXPENSE DICTIONARIES
Expense Dictionary
Fixed Assets Dictionary by GL code*
Fixed Assets Dictionary by Item*

TRAINING MATERIALS
Business Office Onboarding Training
Instructions for UltiPro Delegation Process*
How to Log in to Ultipro and Myself Tab Overview 
How to Request Time Off and View Your PTO Balances in UltiPro
Time Management for Employees
Time Management for Non-Benefitted Employees recording
Ultipro Employee Self Service Contact Information
Ultipro Employee Self Service Direct Deposit
Ultipro Employee Self Service Name, Address, Phone

TUITION AND FEE SCHEDULES
Tuition and Fee Schedules 2017-2018
Tuition and Fee Schedules 2018-2019
Tuition and Fee Schedules 2019-2020

ONE CARD TOOLS
One Card Users and Approvers Training*
Cardholder Agreement*
One Card User and Approver Steps*
Approval Process*
How to set up email notification*
How to reset your password*
How to view an account profile*

STUDENT RESOURCES
Financial Dispute Form
Statement of Financial Responsibility
Students – View Balance, Financial Statement and Financial Aid
Online Tuition and Deposit Payments
Payment Plan
Application and Promissory Note for Emergency Loan
Direct Deposit Form Students

SIGN NOW
eSignature Process Document
Form Field Label Standards

OTHER
General funds receipt
Deposit drop off form

BUDGET
Dynamic Budgets Manual*
Budget Calendar FY1920*
Budget Kick-Off Presentation FY1920 (audio with slides)*
Budget Kick-Off Presentation FY1920 (only slides)*

Budget Preparation Notes FY1920*
Dynamic Budget Training Workshop 010419*

GOVERNANCE AND COMMITTEE STRUCTURE


UWS Governance and Committee Structure*

Administrative Council Minutes

View minutes here.

Leadership Council Minutes

View minutes here.

Policy Development and Review Committee
View minutes here.

Safety and Security Committee Minutes
View minutes here.

HUMAN RESOURCES

Organizational Chart
Bargaining Unit Salary Schedule*
Collective Bargaining Agreement*
Employee Handbook*
Faculty Handbook*
Teaching Assistant Manual*
New Health Insurance Marketplace Coverage Options
Health Care Reform and You
Important Legal Notices Affecting Your Health Plan Coverage

Employee Onboarding Department Presentations

HR FORMS
Employee Donation to UWS*
Direct Deposit*
W4*
Oregon W4*
Personnel Action Form
Donated Leave*
Mid-Cycle Draw*

GENERAL BENEFIT INFORMATION
UWS Guidebook*
Your Prescription Drug Coverage and Medicare Model Creditable Coverage Disclosure Notice*
2019-2020 Employee Rates
2019-2020 Benefit Handbook

KAISER PERMANENTE
Kaiser Permanente HIPAA Policy*
Kaiser Legal Notices
Kaiser 2019 Base Plan Summary of Benefits and Coverage
Kaiser 2019 PPO Plan Summary of Benefits and Coverage
Kaiser 2019 Family Affordability Plan Summary of Benefits & Coverage

MODA
Moda 2019 Summary of Benefits and Coverage*

UNUM
Unum Critical Illness Summary*
Unum Accident Summary*
Unum Short-Term Disability Summary*
Unum Voluntary Life Summary*

ALLEGIANCE
FSA Brochure*
FSA MBI Cardholder Instructions*

LEGALSHIELD
LegalShield Information

TIAA
UWS Retirement Plan*
Staff Salary Reduction Form*
Faculty Salary Reduction Form*
Name Change*
Summary Plan Description*
Service Waiver Letter*

CALIFORNIA CASUALTY
Auto and Home Insurance
Pet Insurance

EAP
Summary of Benefits

PERFORMANCE APPRAISALS
Supervisor Checklist Performance Reviews
Performance Reviews Preparatory Questions 

CAMPUS HEALTH CENTER
Campus Health Center Benefits