Guest Speaker Request

Form Submission

  1. The office of student services requires approximately 6-8 weeks from the time an application is submitted to process the request.
  2. After submitting the form, scroll down to ensure all required fields are complete and nothing is highlighted red.
    If the required fields are not completed, the form will not be submitted or processed.
  3. A copy of the completed form will be provided via email within a matter of minutes. If a copy of the form is not received via email, resubmit or contact the office of student services.
  4. If no response is received within two weeks, email [email protected]

Guest Speaker Process:

  1. Individual students, clubs, ASB and UWS employees may apply to be a Guest Speaker Sponsor (GSS). Prior to applying to be a Guest Speaker Sponsor, verify that a satisfactory audience is interested in the proposed presentation topic and that the topic aligns with the UWS mission. Student clubs and ASB must consult their club advisor for initial approval.
  1. Complete and submit the online guest speaker request form below. A current CV for the proposed speaker must be included as part of the request. Incomplete guest speaker requests will not be considered. The GSS may suggest possible dates that will accommodate the speaker. However, the speaker is not to be invited until the GSS is notified of final approval.
  1. If the proposed speaker is a licensed health care professional, the office of student services will verify that the licensee is in good standing with the relevant licensing agencies, and the guest speaker request will be reviewed for final approval or denial.
  1. After approval, the office of student services will request that the speaker sign a guest speaker contract agreeing to specific protocols.
  1. The office of student service will notify the GSS when the guest speaker contract has been submitted. At that point, the GSS will be responsible for completing all sections of the online event request form and coordinating scheduling and logistical details with the speaker.
  1. The GSS is required to arrange for a UWS employee to be present during the presentation to assist with logistical needs and introductions. Email the name of the designated employee to [email protected] at least one week prior to the presentation.

Non-Approved Speakers

Individuals that have not been approved to speak at UWS may not be invited by any student(s) or student group to make any presentation on campus or at any UWS-sponsored events. Students that invite or assist non-approved individuals in making any unauthorized presentations and/or demonstrations on campus, or at any UWS sponsored events anywhere, may be considered in violation of Policy 9001- Student Conduct and may be subject to disciplinary action up to and including dismissal from the university.

Time Guidelines

With advanced preparation, the process runs smoothly. The office of student services requires approximately 6-8 weeks from the time an application is submitted to process the request. This allows adequate time for the approval process and for promotion of the event. Speakers are not typically scheduled during breaks, week 1, week 10 or finals week.

Deferred Request

Guest speaker requests may be accepted, yet deferred. This may occur if there are too many events scheduled during a given week or quarter or if there is a delay in receiving paperwork.


Please contact the office of student services if there are any questions.

Guest Speaker Request Form - 2021

  • This will be the contact person who is sponsoring the guest speaker.
  • The best email to reach the contact person sponsoring the guest speaker.
  • Date Format: MM slash DD slash YYYY
  • :
  • :
  • Brief description of the speaker's concentration of focus and the connection to academic goals of the university.
  • If presentation is larger than 50MP please e-mail [email protected] for assistance.
  • You must attach a current CV for the proposed speaker. Incomplete guest speaker requests will not be processed.
  • After Submission

    After you click submit, you will receive a copy of your completed form via e-mail. If you do not, please resubmit or contact [email protected].

    If you do not receive a response from the Student Services within two weeks please e-mail [email protected].