COVID-19 Resources

The university remains vigilant and proactive with our response to the coronavirus pandemic. Our primary goal is to keep our community healthy and safe. 

For the safety of our community, please report if you are experiencing symptoms consistent with COVID-19, if you have had direct, close contact with a person with a COVID-19 infection, or if you test positive for COVID-19.


This page is updated regularly but please check your UWS email for future actions and recommendations from the university.


UPDATE: AUGUST 24, 2021
Oregon Governor Kate Brown announced a new statewide mandate requiring masks in all public indoor spaces, starting Friday, August 13, 2021.

Starting Friday, August 27, masks are required outdoors in public unless you can keep physical distance. The outdoor mask mandate applies to large outdoor events where physical distancing is not possible.

To comply with this new mandate, the university will be requiring all individuals to wear masks in all indoor spaces, and practice physical distancing outdoors or wear a mask.


STUDENTS

Current Students

What should I do if I begin to display symptoms associated with COVID-19, if I test positive for COVID-19, or if I have contact with someone who has a positive or presumed-positive case?

To keep the UWS community safe and healthy, use the COVID-19 Report Form if:

  • You experience COVID-19 symptoms
  • You have had direct, close contact with a person with a positive COVID-19 test
  • You test positive for COVID-19

    The information collected in this form is kept confidential and will only be shared with key UWS officials and local health department.

    See more FAQs below under the COVID-19 EXPOSURE REPORTING FORM AND FAQs popper.

While in labs and the clinic, are gloves and masks required? 

On-Campus Labs

In alignment with state requirements for clinical care, students in on-campus labs and in-person encounters with standardized patients are required to wear a face covering. As state requirements for clinical spaces are updated, these protocols will be reassessed.

Clinic

Interns working in the clinic will be asked to follow specific health and safety protocols when engaging in patient care. As part of these protocols, students will use personal protective equipment (PPE) including face coverings (at all times) and gloves (only in certain circumstances) when interacting with patients and providing certain treatments. Interns will be trained on such protocols upon entering the clinic. All PPE used in these protocols will be provided by the university. These required protocols will change as regulations are updated.   


Will student events and in-person club meetings occur?

Starting in summer 2021, in-person events and club meetings may resume. In-person meetings and events must follow university safety protocols, including tracking of attendance at in-person meetings and the use of face coverings for activities related to patient care. Contact [email protected] for more information about club activities.  

Student clubs may also continue to meet virtually or using a hybrid model.  

Please continue to use the room and event request form even if the club is meeting virtually.


When is the next commencement ceremony?

Please visit the commencement webpage for the most up-to-date information.


How will this impact upcoming NBCE and CCEB examinations?

Please view the National Board of Chiropractic Examiners (NBCE) 2020 revised dates here.

For specific information regarding NBCE protocols, please contact NBCE. Please visit the NBCE website for updates.

The Canadian Chiropractic Examining Board (CCEB) is offering remote proctoring for components A and B. Remote proctoring is not available for component C. Please refer to the CCEB website for additional information about exam administration.


What should I do if I am sick?

Stay home if you feel sick, even if you are unsure whether your symptoms are COVID-related. Please report your symptoms to UWS and self-quarantine at home until you are cleared to return to campus by a designated university official.

Students who miss in-person requirements due to illness should reach out to their instructors to make a plan for missed coursework and request ID days for missed clinic shifts. Employees should contact their supervisor.

The university may require students or employees to return home if they arrive on campus exhibiting symptoms of infection.

Please refrain from making assumptions about other people’s symptoms.


Canadian/International Students

What guidance does UWS have for international students crossing the border to study at UWS?

As a student under F-1 visa status, you are considered an “essential traveler” for the purposes of crossing the border into the U.S. This means that you can enter the U.S. to study and complete your related clinic rotations.

  • COVID-19 Information – Canada
  • Travel Restrictions Fact Sheet
  • The Canadian government requires that travelers entering Canada by air or land show proof of a negative molecular COVID-19 test result taken within 72 hours before the scheduled flight or arrival at the land border crossing. Learn more.
  • Travelers to Canada by land or air must provide mandatory travel information using ArriveCAN on and after your entry into Canada.
  • Starting January 26, 2021, the US CDC requires all passengers arriving to the US by air travel have a negative COVID test within three days of their flight in order to board. Learn more.
  • Starting February 21, 2021, the Canadian government requires all travelers into Canada take a COVID-19 molecular test on arrival as well as toward the end of their 14-day quarantine. Learn more.
  • Starting July 5, 2021, fully vaccinated Canadians can return to Canada without the requirement to quarantine or take a COVID-19 test on day-8. In addition, fully vaccinated travelers arriving by air will not be required to stay at a government-authorized hotel. The 72 hour pre-test and arrival test are still required for travel and travelers must meet ALL requirements to be exempt. Read more here.

TRAVEL LETTER FROM UNIVERSITY OF WESTERN STATES
TRAVEL LETTER FOR CLINICAL INTERNSHIP

Due to COVID-19 border restrictions, it is important that you complete the ArriveCAN app prior to travel to Canada and be able to provide the following information when speaking with the US border agent:

  • Your reason for travel: to resume classes/clinic rotations.
  • The date when classes and/or clinic will restart.
  • If you plan to reenter the U.S. more than two weeks prior to classes, you may be denied entry.
  • If your reentry date is more than two weeks before classes/clinic resume, be able to provide an academic or COVID-19 related reason(s) why you need to reenter early:

Examples include:

*For those who have a spouse or child on a dependent F-2 visa status, your dependent(s) may be denied entry since they are not studying and thus their travel may not be considered “essential.”

Those who plan to reenter the U.S. for other purposes, such as ending a lease and moving furniture to your home country, may be denied entry even if they have an I-20 form confirming their F-1 visa status.


What if I need to pack up my apartment and I can’t return to the U.S. due to border restrictions?

We recommend working with a friend or roommate to help pack your belongings, then using a moving service to transport your belongings to your home. You can also place an ask on Switchboard to request help in packing, or place an offer to sell or rehome items that you do not wish to ship home.


What options are available for travel and health insurance that provide COVID-19 related coverage?

UWS has done some preliminary research and discovered several insurance options that appear to include travel and COVID-19 related coverage. The university suggests working with a broker to identify the carrier and plan that meets your needs. Two brokers that appear to carry appropriate plans are Insubuy and American Visitor Insurance.

Note that not every plan carried by these brokers includes COVID-19-related coverage. Both brokers have information specific to COVID-19 on their websites. UWS does not recommend any particular broker, carrier or plan. Students are responsible for identifying and selecting the plan that best suits their needs.

UWS recommends requesting a written summary of COVID-19 related coverage and restrictions for any plan a student selects.


How will this impact upcoming CCEB examinations?
The Canadian Chiropractic Examining Board (CCEB) is offering remote proctoring for components A and B. Remote proctoring is not available for component C. Please refer to the CCEB website for additional information about exam administration.

Prospective Students


How is UWS working to keep students and employees safe?

The university has developed a safety plan to protect students and employees as we prepare for limited on-campus instruction. Safety plan components were created to comply with the safety requirements and best practices as defined by the Oregon Health Authority (OHA) and the Center for Disease Control (CDC). More information about the plan can be found in the COVID-19 Safety Plan section on this page.

Note that the plan components may change as requirements and recommendations evolve.


Can I get information about one of UWS’ online or on-campus programs by phone or email?

Contact the office of admissions at [email protected] or 800-641-5641 and you will be connected with an admissions counselor or staff member. We can answer your specific questions related to your program(s) of interest, as well as send you electronic materials and resources.

UWS has also created a webpage where you can find ways to connect with UWS virtually through online open houses and Q&A sessions.


Will the timing of my admissions notification be affected?

No. As of now, this does not change our plans for any decisions coming from the admissions office.


I am planning on attending one of UWS’ online programs such as clinical mental health counseling, sport and performance psychology or human nutrition and functional medicine, will my education be interrupted?

No. We do not anticipate any disruption to your courseworkTo support physical distancing in our community, program directors and faculty in the college of graduate studies are currently working remotely, where they are well-equipped to deliver the high-quality content that you can expect from our programs. Additionally, our staff in student services, the business office, financial aid office and registrar’s office continue to be available to serve you. 


Will a UWS admissions representative visit my area/school soon?

As a precautionary measure, UWS has cancelled recruitment travel for now. New recruitment trips will be planned once restrictions on group gatherings are lifted, but in the meantime, admissions advisors are available for one-on-one conversations and advising sessions.

Please visit our connect with UWS virtually webpage for online open house dates and recordings and Q&A sessions.


Is UWS still doing campus tours?

In-person tours of our new campus have resumed with some restrictions. During your tour, only the financial aid office will be open for appointments. Sign up for a tour here.

UWS also presents a number of ways you can connect with the UWS community virtually, including:

Contact your admissions advisor for more information. If you do not have an assigned admissions advisor, please email [email protected] or call 800-641-5641.


Are the other offices at UWS open?

Yes, though many departments are working remotely. Please email the department directly or admissions can direct you.


Will extensions be allowed for final transcripts and other application materials?

We will be flexible and work closely with students and institutions to ensure we have the documents we need without creating additional stress.


Are you processing applications?

Yes, the admissions office is still processing applications, conducting admission interviews, and notifying students about their admission decisions as normal. Please contact your admissions advisor directly if you would like to discuss your application status.


Can I defer my admission?

Students may defer their admission for up to one year.  If you do not attend another university during that time your admissions and any financial aid should remain the same.  Your admissions advisor will be happy to speak with you about your start options.


For future international students enrolling in the chiropractic program

When will I receive my I-20?

UWS will send out an informational email about the I-20 forms at the time of acceptance and a second email with the I-20 forms 2 weeks later. The completed forms and original financial documentation demonstrating proof of funds must be received in our office a week before the program start date. The documents will be processed and an issued I-20 will be mailed to your home address two months before in-person classes begin.


If my country has been affected by COVID-19, will I still be allowed to attend UWS?

UWS continues to welcome students from around the world. We are closely monitoring the situation and will adhere to any decisions made by the U.S. government.

EMPLOYEES

Human Resources

Can I work remotely?

The university will continue to allow eligible employees to work remotely. Most administrative departments are open and have staff scheduled on campus on a rotating basis. Supervisors, in consultation with the division vice president, will determine remote work arrangement continuation or return to campus decisions.

Employees who work remotely are required to comply with Policy 3404 Remote and Hybrid Work Schedules. Please visit the ServiceHub remote work resource page if you have questions regarding technology or resources while working remotely.


I have a health condition and I am concerned about coming to work. What should I do?

The university recommends employees with specific health concerns contact their health care provider for medical advice tailored to their individual situations. Employees should then contact the office of human resources to discuss the health care provider recommendations so it can be evaluated from an accommodation and leave standpoint.


Can I use sick leave if I am diagnosed with COVID-19, or if I need to care for a diagnosed family member?

All employees are eligible to use accrued sick leave for absences due to personal illness, including COVID-19, or to care for an ill family member, based on the appropriate policy or collective bargaining agreement. In addition to regular sick leave, UWS will be providing Emergency Paid Sick Leave and Expanded FMLA for specified reasons related to COVID-19 through September 30, 2021. Please refer to the Employee or Faculty Handbook found in Udocs for more information.

Questions should be sent to [email protected] regarding eligibility, qualifying reasons and documentation. 


Can I use sick leave if I have symptoms related to getting the COVID-19 vaccine or if I need time off to get the COVID-19 vaccine?

Yes, as of 4/1/21, UWS will provide Emergency Paid Sick Leave for employees obtaining a COVID-19 vaccination or recovering from any injury, disability, illness or condition related to the vaccination. This benefit is effective through 9/30/21. Questions should be sent to [email protected] regarding eligibility, qualifying reasons and documentation. 


Do I have options for remote access to health care through my health insurance plan so I can speak with a medical professional without visiting a medical clinic?

Yes, all of the Kaiser insurance plans offered to UWS employees include alternative resources for care, such as a nurse advice line or virtual care. Visit Udocs for your health insurance plan to learn more about the available options or visit Kaiser’s COVID-19 page for more information on how Kaiser is managing the pandemic.

If you need dental services and your dentist is not seeing patients again yet, you can use Moda’s online provider search tool to locate other in-network providers in the area. In some cases, teledentistry may be appropriate. Find more information on teledentistry options here.

The campus health center is also providing telehealth services for commercially insured patients. This service continues to be complimentary for UWS students, staff and families.

SELF-SERVICE COVID-19 TESTING SCHEDULING TOOL LIVE

Members who want COVID-19 diagnostic or antibody testing may now use a COVID-19 screening tool at kp.org/appointments and schedule a “COVID-19 Test” appointment. This tool will guide members to the best option for their personal symptoms as well as education and testing needs.


Im worried about my retirement fund. Are there any resources you recommend?

TIAA’s investment management group has put together some insights about weathering market volatility during the COVID-19 pandemic. View these resources here.


Can I ask another employee about their underlying health concerns?

The ADA prohibits disability-related inquiries unless they are job related and consistent with business necessity. Please contact the office of human resources if you have a concern about another employee’s health or well-being.


Can I ask another employee to go home if they are ill or exhibit concerning symptoms?

In the event that another employee is ill or exhibits concerning symptoms, please contact the office of human resources. The university reserves the right to send employees home. However, employees and supervisors should not suggest another employee go home due to illness without consulting with human resources.

Please refrain from making assumptions about other people’s symptoms, as there are many possible causes for respiratory system symptoms.


An employee is not wearing a face covering or is wearing it incorrectly? Can I ask them to put on a face covering or to wear it correctly?

Employees should not confront co-workers regarding wearing of face coverings. Any concerns should be brought to the attention of human resources.

GENERAL

COVID-19 Safety Plan

What is UWS doing to minimize potential exposure to COVID-19?

The university has developed a safety plan to protect students and employees as we return to limited on-campus instruction. Note that plan components may change as requirements and recommendations evolve.

  • Personal Protective Equipment (PPE) – Oregon Governor Kate Brown announced a new statewide mandate requiring masks in all public indoor spaces, starting Friday, August 13, 2021. Multnomah County implemented the same county mandate, also to begin on Friday. To comply with this new mandate, the university will be requiring all individuals to wear masks in all indoor spaces.
  • COVID-19 Report Form – On-campus students and employees are required to use the COVID-19 Report Form if they have COVID-19 symptoms; direct, close contact with a person with a COVID-19 infection; or a positive test result. The information collected in this form is kept confidential and only shared with key UWS officials and local health department.
  • Infection Control Training – On-campus students are required to complete infection control training as part of their coursework. The training is listed under My Courses on webCampus.
  • Remote Instruction – Many courses are being taught online. You can find the schedule in Udocs. 

What can I do to help minimize potential exposure?

Each of us has a role to play in maintaining the health and safety of our community. Here’s how you can do your part!

  • Stay home if you are sick, even if the symptoms don’t appear to be COVID-19.
    • Students who miss class due to illness should reach out to their instructors and/or Dr. Galligan to make a plan for missed coursework. 
    • Students who miss clinic shifts should request ID days using the normal process.  
    • Employees should contact their supervisor. 
  • Report if you show symptoms of COVID-19 or if you know you have been exposed using the COVID-19 Report Form.

COVID-19 Exposure Reporting Form and FAQS

To keep the UWS community safe and healthy, students and employees use the COVID-19 Report Form if: 

  • You experience COVID-19 symptoms
  • You have had direct, close contact with a person with a positive COVID-19 test
  • You test positive for COVID-19

The information collected in this form is kept confidential and will only be shared with key UWS officials and local health department.


How is this information used? Is it confidential?
This information is used to make decisions that protect the health and safety of our community. UWS upholds the confidentiality of individuals who make a report and information is only shared with designated university officials and the local health department.

 Report your symptoms to UWS and self-quarantine at home until you are cleared to return to campus by a designated university official.

Students who miss in-person requirements due to illness should reach out to their instructors to make a plan for missed coursework and request ID days for missed clinic shifts. Employees should contact their supervisor.


What are the UWS protocols for a person who tests positive for COVID-19?
UWS protocols require that an individual who tests positive for COVID-19 self-isolate at home and not return to campus until it is safe to do so. The self-isolation period is communicated by university officials and is dependent on whether the individual is symptomatic, whether they have been fully vaccinated, advice from the individual’s health care provider, requirements of the local health authority and other factors.

UWS notifies students, employees and patients who may have had a close contact with the individual with a positive COVID-19 test and sends a timely notice to campus indicating a positive case. We do not share identifying information about the person with a positive COVID-19 test in communications regarding close contacts or the timely notification.

UWS may also notify the Multnomah County Health Department of positive cases.


What are the UWS protocols for students and employees who have close contact with a person with a COVID-19 infection?
UWS protocols require that an individual with a close contact to a confirmed positive case self-quarantine at home and not return to campus until the designated quarantine period has ended. The designated quarantine time is communicated by university officials and is dependent on whether the individual is symptomatic, whether they have been fully vaccinated, whether they are tested for COVID-19, requirements of the local health authority and other factors.


What does “close contact” mean?
Close contact is the term used when a person has been near another person with a COVID-19 infection during the potentially contagious period of the infection and may be at risk of contracting COVID-19. UWS follows the Center for Disease Control (CDC) definition for a close contact, which means that an individual has been within 6 feet of an infected person for a cumulative total of 15 minutes or more over a 24-hour period.


What if I have indirect exposure, i.e., I’m exposed to someone who had a close contact with another person who had a positive COVID-19 test?

UWS protocols require that student and employees with a close contact with a positive case self-quarantine until cleared to return to campus. UWS protocols do not exclude subsequent, indirect contacts from returning to campus. However, if a student with a secondary, indirect contact elects to stay home until the original close contact has received a negative test result and/or self-quarantined for a sufficient time, UWS will support that choice for a limited time, as long as the student communicates with UWS regarding this decision and follows the recommended protocols regarding time away from class and/or follow up testing. Students who self-quarantine must work with their instructors to make plans to complete their missed coursework. Employees should contact their supervisor and the director of human resources to discuss telework and/or paid time off options.


Can I work or study from home if I am self-quarantining or self-isolating?

Yes. Students and employees can participate in remote learning or work if they feel well enough to do so. Students with in-person lab courses or clinic shifts should reach out to their instructors to make a plan for missed work and/or request clinic ID days using the normal process. 

If you are not feeling well enough to work or study, please reach out to your instructors or your supervisor.

I was contacted by the university that I was in close contact with someone with a confirmed COVID-19 infectionDoes the university provide testing? 
 
The university does not conduct testing on-site. Individuals should contact their health care provider or the Multnomah County Health Department for current testing sites. Information can be found here. 

Vaccine Information


Is the university providing vaccines? 
No, UWS does not provide vaccines. Please refer to the department of health websites for Oregon and Washington, depending on which state you live.

Are you requiring vaccines for employees and students?
The university does not require the COVID-19 vaccine at this time.

Can I ask a fellow student/employee is they have been fully vaccinated? 
Questions regarding vaccine status are limited to university administration. Students and employees should not inquire about vaccine status of their counterparts. 

What are other guidelines for fully vaccinated people?
The Centers for Disease Control and Prevention (CDC) recently updated their guidelines for fully vaccinated people and we are subsequently updating our protocols.

The updated guidelines will be in effect for those that have completed the vaccination cycle.

Where can I find more information about vaccines?
The Oregon Department of Human Services (ODHS) and Oregon Health Authority (OHA) are your go-to sources for state-wide COVID-19 vaccination questions. The best way to get information about the COVID-19 vaccine in Oregon is still to visit the COVID-19 vaccine website. It is updated regularly with the latest information on things like who can get a vaccine, when and where. 

The Washington State Department of Health website updates their COVID-19 vaccine homepage frequently. If you live in the state of Washington, visit this page.

A Washington State Phase Finder web page has also been added to check your COVID-19 vaccine eligibility. 

Can UWS faculty or students assist in administering vaccines?
On Tuesday, April 6, the Oregon Board of Chiropractic Examiners (OBCE) released a statement that chiropractic physicians and chiropractic students are authorized to administer COVID-19 vaccinations.

Aid and Support

What aid can I access?

Higher Education Emergency Relief Funds (HEERF):  UWS originally received Higher Education Emergency Relief Funds (HEERF) under the Coronavirus Aid, Relief and Economic Security (CARES) Act in the spring of 2020. Those funds were supplemented by emergency relief from the Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act and the American Rescue Plan (ARP) Act in the spring of 2021. Higher Education Emergency Relief funds (HEERF) were allocated amongst the institutions and the students they serve. The student portion of the funding was intended to provide emergency grants to students for COVID-related expenses, including food, housing, course materials, technology, health care and childcare.

The goal of UWS is to utilize the student portion of HEERF to assist as many students as possible in meeting their emergency financial needs during this challenging time. Please contact the office of financial aid at [email protected] with any questions.

HEERF Reports – Student Fund

HEERF Reports – Institutional Fund

ALUMNI, FRIENDS AND DONORS

Loan Information

I have U.S. federally held student loans. Can I receive help with payments during this time?
All U.S. federally held student loan payments will automatically stop from March 13, 2020 through January 31 2022. Interest accrual has also been deferred until January 31, 2022. If you have questions about this federal relief program, please contact UWS financial aid.

I have a private student loan. Do I qualify for assistance during this time?
Students will need to check with individual lender if any relief is available. For additional student loan questions, please contact please contact UWS financial aid.

Information for Donors

Charitable Giving Incentive in Stimulus Package: 
Includes an above-the-line deduction (universal or non-itemizer deduction that applies to all taxpayers) for total charitable contributions of up to $300. The incentive applies to contributions made in 2020 and would be claimed on tax forms next year. Section 2204. The bill also lifts the existing cap on annual contributions for those who itemize, raising it from 60% of adjusted gross income to 100%. For corporations, the bill raises the annual limit from 10% to 25%. See more details in the Business Insider article here.

We invite alumni and friends that are able and inspired to give back to contribute to our student scholarships fund during this time. These resources will support tuition payments for chiropractic and graduate student programs. UWS is a 501C3 nonprofit organization.

Be Safe UWS safety protocols