COVID-19 Resources

The university remains vigilant and proactive with our response to the coronavirus pandemic. Our primary goal is to keep our community healthy and safe. 

This page is updated regularly but please check your UWS email for future actions and recommendations from the university.

EMPLOYEES

Human Resources

Can I work remotely?

Effective March 23, the university will require specific employees to work remotely through June 14 to limit the number of employees on campus at a given time. Decisions to transition an employee to or from temporary remote work will be made by the employee’s supervisor in consultation with the division vice president. 

Employees who work remotely are required to comply with the university telework policy. Please visit the ServiceHub remote work resource page if you have questions regarding technology or resources while working remotely.


Which employees are considered “essential on-campus personnel?”

To limit the number of individuals on campus, and in accordance with the governor’s executive order for higher education, the university has deemed specific individuals or groups “essential on-campus employees.” These are individuals or groups who are unable to perform all or some of their duties from a remote environment. Essential on-campus personnel include key individuals from these university departments:

  • Executive administration
  • Safety, security and facilities
  • Registration
  • Financial aid
  • Business office (partial staff)
  • Human resources (partial staff)
  • Campus store (partial staff)
  • Clinicians and clinic staff
  • Technical services
  • Student services (as needed)

Based on supervisor direction, employees in these departments may report to campus on a rotating basis to ensure continuity and customer service.  

Students and employees who need in-person services from these departments should call or email first to schedule an appointment.


How do I access campus if I need to work in the office?

Until July 6, 2020, employees coming onto campus must complete a daily attestation prior to arriving on campus for any scheduled shift. You will receive a reminder email daily with the link to the form. 

If you are working off campus, you will not need to complete the attestation form. 

If you mark yes to any of the fields, you will be restricted from working on campus for the time being. Please work with your supervisor if you are restricted from campus during this time.

From July 6 onward, employees must complete a one-time attestation that they do not have symptoms of COVID-19 and that they have not knowingly been exposed to a positive or presumed positive case. Employees must also affirm they will contact the director of human resources should they develop symptoms or become exposed. 

FILL OUT THE ONE-TIME ATTESTATION FORM HERE


I have a health condition and I am concerned about coming to work. What should I do?

The university recommends employees with specific health concerns contact their health care provider for medical advice tailored to their individual situations. Employees should then contact the office of human resources to discuss the health care provider recommendations so it can be evaluated from an accommodation and leave standpoint.


Can I use sick leave if I am diagnosed with COVID-19, or if I need to care for a diagnosed family member?

All employees are eligible to use accrued sick leave for absences due to personal illness, including COVID-19, or to care for an ill family member, based on the appropriate policy or collective bargaining agreement. Please refer to the Employee or Faculty Handbook found in Udocs for more information.

The Families First Coronavirus Response Act (FFCRA) requires certain employers, including UWS, to provide their employees with paid sick leave and expanded family and medical leave for specified reasons related to COVID-19. These provisions will apply from April 1, 2020 through December 31, 2020.

Questions should be sent to [email protected] regarding eligibility, qualifying reasons and documentation. 


Do I have options for remote access to health care through my health insurance plan so I can speak with a medical professional without visiting a medical clinic?

Yes, all of the Kaiser insurance plans offered to UWS employees include alternative resources for care, such as a nurse advice line or virtual care. Visit Udocs for your health insurance plan to learn more about the available options or visit Kaiser’s COVID-19 page for more information on how Kaiser is managing the pandemic.

As of May 1, some dental offices have reopened in response to Executive Order 20-22. However, it is up to each individual provider to decide when they are comfortable doing so. If you need dental services and your dentist is not seeing patients again yet, you can use Moda’s online provider search tool to locate other in-network providers in the area. In some cases, teledentistry may be appropriate. Find more information on teledentistry options here.

Effective Monday, June 8 the campus health center is also providing telehealth services for commercially insured patients. This service continues to be complimentary for UWS students, staff and families.


I’m worried about my retirement fund. Are there any resources you recommend?

TIAA’s investment management group has put together some insights about weathering market volatility during the COVID-19 pandemic. View these resources here.


The election I made for my Medical or Daycare Flexible Spending Account is no longer valid, or I wish to make a new election.  Am I allowed to change, add, or drop the plan?

Yes, mid-year changes are now allowed for either FSA plan on a prospective basis. Please see here for more details, and reach out to Human Resources should you wish to make a change. 


Can I ask another employee about their underlying health concerns?

The ADA prohibits disability-related inquiries unless they are job related and consistent with business necessity. Please contact the office of human resources if you have a concern about another employee’s health or well-being.


Can I ask another employee to go home if they are ill or exhibit concerning symptoms?

In the event that another employee is ill or exhibits concerning symptoms, please contact the office of human resources. The university reserves the right to send employees home. However, employees and supervisors should not suggest another employee go home due to illness without consulting with human resources.

Please refrain from making assumptions about other people’s symptoms, as there are many possible causes for respiratory system symptoms, especially during allergy season.


An employee is not wearing a mask or is wearing it incorrectly? Can I ask them to put on a mask or to wear it correctly?

Employee’s should not confront co-workers regarding wearing of face coverings. Any concerns should be brought to the attention of human resources.


An employee is not wearing a mask and states that they have a medical exemption that allows them to not wear a face covering. I am uncomfortable with this. What should I do?

Guidance on face coverings from OHA and the CDC allow exemptions from face coverings for medical exemptions.  Medical exemptions require documentation from a medical provider and are approved through human resources. Additionally, medical exemptions are confidential medical information and cannot be shared. Any concerns should be brought to the attention of human resources.

STUDENTS

Current Students

How will summer term classes occur?

On-Campus Students

Summer term begins on Monday, July 6. Students with in-progress hands-on labs should be prepared to be on campus on this date.

  • Week 1 of summer term (July 6-10) will be dedicated to determining current performance levels for spring term labs. You can view the week 1 schedule here.
  • Most students will need additional time beyond week 1 to gain competency in required hands-on skills from spring labs. Additional assigned skills training labs will be scheduled during weeks 2-10, depending on the outcomes from the student performance assessments in week 1. Students may attend only the skills training labs assigned to their cohort. You will receive additional scheduling information as soon as it is available.
  • Summer term lecture classes and labs that are not hands-on patient-based will be taught fully online for the entire summer term.This allows for classroom space for small group spring and summer lab classes, open labs, etc.
  • The summer term schedule for weeks 2-10 can be found here . This schedule will be modified to include the assigned skills training labs after the performance assessments in week 1 are complete.
  • Continue to check your UWS email address for schedule updates!

If you have questions about the summer term schedule or spring term lab completion, please contact the college deans.

Online Students
All online courses will continue as planned for summer term beginning July 6. We do not anticipate any disruption to online coursework.


Why is the university continuing online instruction for the doctor of chiropractic program for summer term? 

In order to minimize potential exposure for students and employees, most courses in the doctor of chiropractic program will be taught online. Only hands-on, patient-based skills labs will be taught in person. This approach aligns with guidance from the Oregon Health Authority and the Center for Disease Controls recommendations for higher education. Additionally, transitioning to remote instruction for most courses allows additional scheduling flexibility for small cohorts to gain required hands-on competencies. 


What are the university’s plans to keep students safe upon return to campus for summer quarter? 

The university has developed a safety plan to protect students and employees as we prepare for summer term to begin on July 6, 2020. Safety plan components were created to comply with the safety requirements and best practices as defined by the Oregon Health Authority (OHA) and the Center for Disease Control (CDC).

Note that the plan components may change as requirements and recommendations evolve.

  • Personal Protective Equipment (PPE) – Beginning Monday, July 6, cloth face coverings will be required in university clinics, classrooms and common areas, such as the library, hallways, campus store and student commons. Employees may make individual determinations about using a face covering while working in a private office and at their workstations.
  • UWS will provide one washable, reusable cloth face covering to each on-campus student and employee. These will be available to pick up at the beginning of summer term, along with a fact sheet about best practices for wearing the face covering. Additional information about how to pick up the cloth face covering will be shared soon.
  • Attestations – Prior to arriving on campus on July 6ALL on-campus students and employees must complete a one-time electronic form attesting that they are not displaying symptoms of COVID-19 nor have they knowingly been exposed to a positive or presumed positive case of COVID-19. On-campus students and employees must also attest that they will contact appropriate university personnel if they begin to exhibit symptoms or become knowingly exposed. The attestation form must be completed before July 6. Click here to complete the attestation.
  • Infection Control Training – On-campus students will be required to complete infection disease control training as part of their coursework. Employees will also have access to the training and are encouraged to complete it. Additional information about how to access the training will be shared soon. 
  • Remote Instruction, Meetings and Events – Most courses are being taught online for the summer term. You can find the schedule for week 1 here, and the schedule for weeks 2-10 here. Meetings will continue to be held virtually via Microsoft Teams or Zoom. Most events and student club meetings have been cancelled or postponed. Those that will continue will be held online and meeting times will be communicated by the club leaders.
  • Stable Student Cohorts – Students have been placed in stable cohorts to attain hands-on skills. These cohorts are assigned skills training lab times throughout summer term for both spring and summer term lab courses. Students may only attend the skills labs assigned to their cohort.
  • Physical Distancing – Students and employees MUST maintain six feet of physical distance from other people whenever possible. UWS has installed signs and markers across campus to reinforce physical distancing requirements. Additionally, the library and other common areas have implemented limits on the overall number of people allowed in the space at one time. In some cases, chairs and furniture have been removed or rearranged to prevent overcrowding.
  • Increased Sanitation – UWS has verified that the cleaning products used by our cleaning company meet or exceed CDC recommendations. The university’s cleaning company is doing a deep clean of common spaces every night. High-traffic areas will be sanitized every two hours by university personnel and 37 additional hand sanitizer units have been installed across campus.

What should I do if I begin to display symptoms associated with COVID-19, if I test positive for COVID-19, or if I have contact with someone who has a positive or presumed-positive case?

Students in the doctor of chiropractic program should immediately contact the dean of the college, Dr. Kathleen Galligan. Employees should immediately contact the director of human resources, Kathleen Cannon.


While in labs and the clinic, will gloves and masks be required/provided by the university? 

On-Campus Labs

The Higher Education Coordinating Commission (HECC) provided COVID-19 requirements for on-campus labs for summer quarter including: 
• Completion of infection control course
• Face coverings will be required
• Gloves will be available
• Enhanced cleaning of the clinic area

More information will be provided to students well in advance of their first lab session. 

Clinic

Interns working in the UWS Campus Health Center (CHC) will be asked to follow specific health and safety protocols when engaging in patient care. As part of these protocols, students will use personal protective equipment (PPE) including masks (at all times) and gloves (only in certain circumstances) when interacting with patients and providing certain treatments. Interns will be trained on such protocols upon reentering the CHC. All PPE used in these protocols will be provided by the university. These required protocols will change as regulations/information is updated.  


Will tuition for the chiropractic program remain the same for summer 2020?

Yes. Although the chiropractic program has been temporarily transitioned to an online format, students will continue to receive the same number of instructional credits. 

The tuition for the chiropractic program is calculated for the entire program and then divided evenly across 12 quarters to maintain a consistent cost and keep tuition lower than if it were a pay-per-credit program. In the event that due to the online delivery format necessary assessment methods will not allow enrolled students to complete classroom or clinical requirements, the program will make arrangements for students to complete these requirements in a subsequent term without additional cost to the student beyond the total program tuition. 


Will the transition to an online format for a temporary period of time impact the fees I pay for the program?

Yes, some, but not all, of your fees will be reduced. This is a fast moving and ever-changing situation. University leadership is in the process of reviewing fees and Yes, some of your fees but not all. University leadership reviewed all fees and made temporary changes. Some of these changes include elimination of the parking fee for spring term and a reduction of the student activity fee for spring and summer terms. Some of the services that the student services fee provides for such as tutoring, counseling and testing accommodations are still accessible to students while other services such as student gatherings and the fitness center may not be accessible.  Therefore, the student services fee will be assessed as half the normal rate.


What are the summer term payment dates, and what about interest and late fees?

July 31 is the payment due date for summer tuition and fees. Online payments (e-check and credit card) are the preferable method of payments. Flywire is available for the international payments. If you experience any technical issues with making a payment online, a ticket can be submitted via ServiceHub

UWS offers payment plans for our students to split tuition payments over the course of the term. A one-time fee of $30 is due at the time of application to use this payment method. Each payment is due to the business office by the last calendar day of the month or last day of the term, depending upon the terms of payment. When making regularly scheduled payments, interest is not charged to the student’s account. The business office is available to assist at [email protected].


Will this impact my financial aid?

U.S. chiropractic students – For summer term; a new FAFSA is required to continue receiving funding. Please contact the office of financial aid at [email protected] or 503-847-2563 for assistance.  

To complete, please go here FAFSA.

Direct deposit of residual financial aid is available to banks located in the U.S. This option is highly recommended in order to ensure timely receipt. Complete the form to sign up for direct deposit. If you already signed up for direct deposit in a previous term, your funds will continue to be direct deposited into your account and no further action is required

International chiropractic students – UWS is committed to providing institutional scholarships to international students. No adjustments to international student scholarships are anticipated. UWS provided funding levels will remain consistent for spring term. For assistance with provincial aid, please contact the office of financial aid at [email protected] or 503-847-2563 for assistance.

Canadian chiropractic students may also be eligible for aid from the Canada Emergency Student Benefit (CESB). CESB will be accepting applications through September 30, 2020.


What about student events and in-person club meetings?

All in-person events for summer term have been canceled or postponed.

Student clubs may continue to meet virtually. Contact the office of student services to explore options for virtual meetings and participation.

As guidance from Multnomah county changes, student clubs may be permitted to resume some small group activities with specific COVID-19 protocols in place. Additional information will be shared when we receive specific guidance from local authorities.


How will this impact the spring 2020 Commencement ceremony?

As the university faces ongoing uncertainty associated with the COVID-19 pandemic, our first priority remains the health and safety of our community members. With this priority in mind, the JUNE 19, 2020 UWS COMMENCEMENT CEREMONY HAS BEEN POSTPONED.

Graduates who were scheduled to participate in the June ceremony are invited to attend the Thursday, December 10, 2020 UWS commencement ceremony at the Oregon Convention Center.

Please visit the commencement webpage for more information.


Will there be a summer pinning ceremony?

Honoring our Q8 students that are entering the clinic is an important milestone of the DC program. Due to physical distancing requirements and travel restrictions that may be in place in mid-July, we will not be having a summer term pinning ceremony on campus. Students entering the clinic will receive their pin in summer term, and the ceremony will be held in fall term. We encourage you all to invite your friends and family.


How will this impact upcoming NBCE and CCEB examinations?

The National Board of Chiropractic Examiners has announced cancellations and reschedules for 2020 NBCE exams. Please view the revised dates here.

The NBCE will be implementing physical distancing and other protocols during testing to safeguard against COVID-19. For specific information regarding these protocols, please contact NBCE. Please visit the NBCE website for updates as this information could change.

The Canadian Chiropractic Examining Board has announced that the spring administration of the CCEB examinations, scheduled for May 30 and 31, 2020, have been cancelled. They have provided FAQs for more information.


Will the library, fitness center, clinic and other campus services be open summer term?

At this time, the UWS campus remains open and operating, with certain services closed to limit potential exposure. Information about university services is as follows:

Library

The physical library space will be open to current students, faculty, and staff during summer term, with the following protocols in place:

  • To decrease the number of hands touching the library’s front doors, one or both doors will be propped open when the library is open. If you find that the doors are closed during open hours, it means that the library staff member on site will be right back. 
  • There will be a limit of 12 people in the library at any time (not including library staff). 
  • For service at the front desk: There will be a tape mark or some other marking to indicate where people should stand for service, as well as marks where people should stand for a socially-distanced line.
  • Designated study areas in the library can be “checked out” for an hour at a time. Students will need to check in at the front desk to see if a study space is available (for individual use only) and, if so, check it out. If you need more time in your study space, you may renew your checkout for an additional hour if no other students are waiting. Library staff will clean study spaces between uses.
  • The library will only be open to current students, faculty, and staff. Local alumni and practitioners with UWS library accounts can request materials via email to [email protected] for pickup at the campus front reception desk.
  • There will be designated locations for people to place any library materials that are touched – books, models, etc. — for cleaning or quarantine (i.e., don’t reshelve or put away items yourself).
  • When you return items, library staff will clean headphones, chargers, iPads and other similar durable goods. Books will be quarantined for two days before they can be checked out again.
  • Due to our close staff quarters, there will only be one library staff member on site at a time to help you. We thank you in advance for your patience.

Library concierge service: We encourage students to request materials ahead of time – either via placing a hold request through the library catalog, or via an email to [email protected] for on-campus pickup at the library front desk. This will save you time in getting library materials. At the front desk, you can also request that staff retrieve books or models from the collection for you.

Library staff will be available to help students, faculty and staff via email, chat and phone/Zoom. For the most current hours for the physical library space and for online services, as well as who to contact for your questions, please see the library’s guide for COVID-19 information

Some other general notes about library resources and services:

  • All online library resources – including e-books, databases and streaming video — will be available as usual.
  • Interlibrary loan services will be available. We may not be able to obtain items that rely on the lending library’s print collections, such as articles published before 2000.

For current updates about library hours, services, staff availability, policies and help in using the library from home, see the library’s guide for COVID-19 information.

Fitness Center

To limit potential exposure, the fitness center will be closed until further notice.

Clinic

The clinic is now open with limited hours and new protocols. 
Monday – Friday 8 a.m. – 4:30 p.m.
To set up an appointment, please call 503-255-6771 between 8 a.m. – 5:30 p.m., Monday through Friday.
 
Clinicians are accepting scheduled telehealth visits until 5:30 p.m. Monday-Friday. We will be scheduling acute cases and new problem visits and will begin scheduling patients on our wait list.


NEW CLINIC PROTOCOLS

  • Limiting visitors: We are limiting number of clinic staff and patients to allow appropriate physical distancing throughout the clinic.
  • Daily screenings: Completing temperature checks and screening symptoms prior to arrival.
  • Launching telehealth: Beginning Monday June 8 we now offer limited virtual visits for patients with clinicians to discuss services such as ergonomic workstations and home exercises.
  • More disinfecting: We’ve added more time between patient visits to allow extra cleaning and disinfecting.
  • Face masks: We are requiring masking for clinic staff and patients for all clinical interactions.

STUDENT INTERNS – Please see the clinical internship section of this page.


I need university services that can’t be accessed remotely and I need to come to campus. What should I do?

To protect the health of our UWS community and to comply with the Oregon Governor’s executive orders regarding COVID-19, visitors to the UWS campus (8000 NE Tillamook St., Portland, Oregon 97213) are limited through July 5, 2020. Students who need services that can’t be provided remotely may be granted permission to access the UWS campus on an individual basis. Please follow these instructions to request in-person services between April 6 and July 5, 2020.


What if I am unable to sustain online learning due to a medical condition, will I be allowed to take a leave?

Students who have a medical condition and are unable to continue their studies should contact the office of student services to explore options related to temporary leave from the program. Students should be aware that temporary leave from the program may delay their graduation date.


What should I do if I’m sick?

Stay home and call your primary care provider before going in for care. Contact your instructors if you will miss classes, finals or clinic shifts.

The university administration may require students or employees to return home if they arrive on campus exhibiting symptoms of infection.

Please refrain from making assumptions about other people’s symptoms, as there are many possible causes for respiratory system symptoms, especially as we enter allergy season.


What would happen if UWS had a confirmed case?

In the event of a confirmed case of COVID-19 infection, UWS leadership will immediately consult with local public health officials and take necessary actions. The university will continue to disseminate emerging information by email.

UWS will also notify any individual who may have come in contact with a positive COVID-19 case or who was in the same location on campus that day.


What online learning support and campus resources are available to me?

We are here for you during this difficult time and continue to provide support to you in your studies. Please review the student services resource guide for support available during the spring quarter. 

Chiropractic students also have access to a “Navigating Your Online DC Courses” resource to support students transitioning to online lectures. In this course you will find online learning tips, information about how to navigate your webCampus courses, how to manage notifications, options for collaboration such as Zoom and Microsoft Teams and helpful video tutorials on navigating the online learning environment. 


I have U.S. federally held student loans. Can I receive help with payments during this time?
All U.S. federally held student loan payments will automatically stop from March 13, 2020 through September 30, 2020. If you have questions about this federal relief program, please contact Kim Lamborn at [email protected].


I have a private student loan. Do I qualify for assistance during this time?
Students will need to check with individual lender if any relief is available. For additional student loan questions, please contact Kim Lamborn at [email protected].

Canadian/International Students

What guidance does UWS have for international students crossing the border to study at UWS?

As a student under F-1 visa status, you are considered an “essential traveler” for the purposes of crossing the border into the U.S. This means that you can enter the U.S. to study and complete your related clinic rotations.

COVID-19 Information – Canada
Travel Restrictions Fact Sheet

TRAVEL LETTER FROM UNIVERSITY OF WESTERN STATES
TRAVEL LETTER FOR CLINICAL INTERNSHIP

Due to COVID-19 border restrictions, it is important that you be able to provide the following information when speaking with the border agent:

  • Your reason for travel: to resume classes/clinic rotations.
  • The date when classes and/or clinic will restart.
  • If you plan to reenter the U.S. more than two weeks prior to classes, you may be denied entry.
  • If your reentry date is more than two weeks before classes/clinic resume, be able to provide an academic or COVID-19 related reason(s) why you need to reenter early:

Examples include:

*For those who have a spouse or child on a dependent F-2 visa status, your dependent(s) may be denied entry since they are not studying and thus their travel may not be considered “essential.”

Those who plan to reenter the U.S. for other purposes, such as ending a lease and moving furniture to your home country, may be denied entry even if they have an I-20 form confirming their F-1 visa status.


What if I need to pack up my apartment and I can’t return to the U.S. due to border restrictions?

We recommend working with a friend or roommate to help pack your belongings, then using a moving service to transport your belongings to your home. You can also place an ask on Switchboard to request help in packing, or place an offer to sell or rehome items that you do not wish to ship home.


What options are available for travel and health insurance that provide COVID-19 related coverage?

UWS has done some preliminary research and discovered several insurance options that appear to include travel and COVID-19 related coverage. The university suggests working with a broker to identify the carrier and plan that meets your needs. Two brokers that appear to carry appropriate plans are Insubuy and American Visitor Insurance.

Note that not every plan carried by these brokers includes COVID-19-related coverage. Both brokers have information specific to COVID-19 on their websites. UWS does not recommend any particular broker, carrier or plan. Students are responsible for identifying and selecting the plan that best suits their needs.

UWS recommends requesting a written summary of COVID-19 related coverage and restrictions for any plan a student selects.


How will this impact upcoming CCEB examinations?
The Canadian Chiropractic Examining Board has cancelled the spring administration of the CCEB examinationsThey have provided FAQs for more information.


What aid can Canadian students access?
Canada Emergency Student Benefit (CESB): CESB will be accepting applications through September 30, 2020.

Clinic Experience

Why did the university move the doctor of chiropractic program to online delivery for spring term?

The transition from an on-campus program to an online/virtual program for spring term 2020 was done in order to comply with Governor Kate Brown’s executive order stating that all in-person educational activities would need to be completed online until June 13 because of the COVID-19 pandemic. This timeline is fluid and is subject to change in the event that the governor extends the order. Please make sure to check your UWS email and reference this page for updated information. The transition to fully online and virtual classes is temporary. The program will restore in-person classes, labs and clinic shift once the restrictions have been lifted.


When will Clinical Entrance Exams (CEA) exams be given?

The purpose of the CEA is for clinicians to evaluate and assess the status of a student’s clinical skills prior to beginning to treat patients. This evaluation has an impact on the training a student will receive prior to administering patient care. 

CEA will be given at the end of week two during the summer term as usual, barring an extension of the governor’s executive order. The actual times and dates will be announced when we have information regarding the social distancing guidelines in place during that time frame.


Will I have the opportunity to take my outstanding Clinical Skills Assessment (CSA) exam in spring term?

Current Q9/Split III students, along with a few additional students, will take a portion of the CSA exam remotely during spring quarter focusing on skills such as history taking. The remainder of the CSA exam will be given early in the summer quarter, once students have been assessed in their lab courses and are able to practice hands-on skills again. We will provide more details once all of the arrangements have been made, but we will ensure students have ample time to prepare and connect with their professors’ prior the CSA.


How is the university ensuring that my clinical experience will teach all of my competencies and make sure I am prepared to treat patients?

The university is committed to ensuring that all students reach required levels of competency in clinical skills prior to graduation. We are also committed to preparing our students to begin their patient care rotations with the proper skill levels. At this time, all faculty involved in clinical skills instruction and assessment are working to teach material necessary for hands on skills and assisting students in designing creative ways to practice those skills until such time we can return to campus. Clinicians are engaging students in clinical cases, requiring participation in history taking, creating management plans, delivering a report of findings and other skills that are best practiced in a clinical setting with patients, but can be practiced remotely.

The chiropractic administration and faculty are currently working on developing lab schedules, open labs and one-on-one opportunities for next quarter to assist students with skills that could not be practiced hands on this quarter. Assessments will be ongoing to make sure that all students receive the help they need to be successful. The university is exploring ways to increase private practice rotations to ensure that, when possible, students will have adequate exposure to patient care.

Your doctor of chiropractic program is administered and taught in part by chiropractic physicians with more than 150 years of cumulative practice experience. The importance of your clinical experience is not lost on us. We will do everything possible to ensure you are competent in treating patients. 

The university is also working on ways to attract additional patients to the clinic as it reopens. The move to the new campus has put University of Western States in a very prominent and convenient location for patients. In addition, the communications team is developing a marketing plan to bring more patients into the clinic including local advertising on public transportation, internal marketing to employees to promote clinic visits and digital advertising.


I am in clinical internship in the chiropractic program. Can I participate in clinic?

Beginning June 15 we will be allowing a limited number of interns to participate in clinic shifts. 

At this time, we recommend that students currently living outside of the Portland area continue their clinical training online and not travel back to Portland to attend clinic until the start of summer quarter. Clinical internship in the summer will either consist of on campus “lab” experiences set up to mimic the clinical experience and/or direct patient care. 

Your attending physician and Dr. Stan Ewald are your contacts for more information on your clinical experiences.


Will the transition to online and the modification of the clinical experience impact my ability to graduate on time?

The timeline for a student’s graduation is dependent on a myriad of factors including the student’s GPA, completion of courses and achievement of clinical requirements.

Understanding the reality of these changed timelines due to COVID-19, we are working to focus on your mastery of competencies rather than a certain number of hours or adjustments. We are committed to helping you become a skilled practitioner and will work with you toward achieving competencies through virtual interactions as much as possible.

Patient care will still be an important part of your clinical education. We are actively implementing plans to have you continue your participation in patient care once restrictions have lifted. In order to allow adequate social distancing while students are on campus, this may include both mock patient experiences as well as direct patient care in the campus health center.

We remain dedicated to working with each student and their unique circumstances in finding ways to meet program completion requirements and supporting them in achieving their individual graduation timeline.

Prospective Students


How is UWS working to keep students and employees safe?

UWS is actively implementing increased sanitation and prevention UWS is actively implementing increased sanitation and prevention protocols across campus, and encouraging measures to provide social distancing among students and employees including:

  • Encouraging students and employees to engage in social distancing measures when on campus.
  • Cancelling non-essential travel.
  • Delaying or cancelling non-essential meetings and events.
  • Transitioning essential meetings to phone, Zoom or Microsoft Teams, when possible and applicable.
  • Modifying specific department schedules and work locations to be implemented on a case-by-case basis.
  • Transitioning all summer quarter 2020 courses online to limit the number of people on campus at one time.
  • Increased sanitization and daily cleanings.

Have there been any confirmed COVID-19 cases on the UWS campus?

No, there have been no confirmed cases of the virus on the UWS campus.


What would happen if UWS had a confirmed case?

In the event of a confirmed case of COVID-19 infection, UWS leadership will immediately consult with local public health officials and take necessary actions. The university will continue to disseminate emerging information by email.

UWS will also notify any individual who may have come in contact with a positive COVID-19 case or who was in the same location on campus that day.


Can I get information about one of UWS’ online or on-campus programs by phone or email?

Contact the office of admissions at [email protected] or 800-641-5641 and you will be connected with an admissions counselor or staff member. We can answer your specific questions related to your program(s) of interest, as well as send you electronic materials and resources.

UWS has also created a webpage where you can find ways to connect with UWS virtually through online open houses and Q&A sessions.


Will the timing of my admissions notification be affected?

No. As of now, this does not change our plans for any decisions coming from the admissions office.


I am planning on attending one of UWS’ online programs such as clinical mental health counseling, sport and performance psychology or human nutrition and functional medicine, will my education be interrupted?

No. We do not anticipate any disruption to your courseworkTo support social distancing in our community, program directors and faculty in the college of graduate studies are currently working remotely, where they are well-equipped to deliver the high-quality content that you can expect from our programs. Additionally, our staff in the business office, financial aid office and registrar’s office continue to be available to serve you. 


A representative from the UWS admission office is scheduled to visit my area. Will they still be here?

No. As a precautionary measure, UWS has cancelled recruitment travel through summer 2020. New recruitment trips will be planned once restrictions on group gatherings are lifted, but in the meantime, admissions advisors are available for one-on-one conversations and advising sessions.

UWS has also created a webpage where you can find ways to connect with UWS virtually through online open houses and Q&A sessions.


Is UWS still doing campus tours?

In-person tours of our new campus will resume on July 6 with some restrictions. During your tour, only the financial aid office will be open for appointments.

UWS is proud to present a number of ways you can connect with the UWS community virtually, including:

Contact your admissions advisor for more information. If you do not have an assigned admissions advisor, please email [email protected] or call 800-641-5641.


Are the other offices at UWS open?

Yes, though many departments are working remotely. Please email the department directly or admissions can direct you.


Will extensions be allowed for final transcripts and other application materials?

We will be flexible and work closely with students and institutions to ensure we have the documents we need without creating additional stress.


My current school closed. Will you accept an unofficial transcript?

We can accept unofficial transcripts to make preliminary decisions. But final decisions regarding enrollment at UWS are contingent upon receipt of a final official transcript.


Are you processing applications?

Yes, the admissions office is still processing applications, conducting admission interviews, and notifying students about their admission decisions as normal. Please contact your admissions advisor directly if you would like to discuss your application status.


For future international students enrolling in the chiropractic program

When will I receive my I-20?

UWS will send out an informational email about the I-20 forms at the time of acceptance and a second email with the I-20 forms in June. Once we receive your completed I-20 forms (preferably by August 15) and you have met all conditions of your acceptance, we will issue the I-20 as quickly as possible.


If my country has been affected by COVID-19, will I still be allowed to attend UWS?

UWS continues to welcome students from around the world. We are closely monitoring the situation and will adhere to any decisions made by the U.S. government.


If I’m not able to attend UWS this fall, can I defer my admission?

Students who no longer wish to begin their chiropractic training in fall 2020 may defer their admission for up to one year to either the winter 2021 or fall 2021 start date. If you do not attend another university during that time your admissions and any financial aid should remain the same.   

ALUMNI, FRIENDS AND DONORS

Loan Information

I have U.S. federally held student loans. Can I receive help with payments during this time?
All U.S. federally held student loan payments will automatically stop from March 13, 2020 through September 30, 2020. If you have questions about this federal relief program, please contact Kim Lamborn at [email protected].

I have a private student loan. Do I qualify for assistance during this time?
Students will need to check with individual lender if any relief is available. For additional student loan questions, please contact Kim Lamborn at [email protected].

Information for Donors

Charitable Giving Incentive in Stimulus Package: 
Includes an above-the-line deduction (universal or non-itemizer deduction that applies to all taxpayers) for total charitable contributions of up to $300. The incentive applies to contributions made in 2020 and would be claimed on tax forms next year. Section 2204. The bill also lifts the existing cap on annual contributions for those who itemize, raising it from 60 percent of adjusted gross income to 100 percent. For corporations, the bill raises the annual limit from 10 percent to 25 percent. See more details in the Business Insider article here.

We invite alumni and friends that are able and inspired to give back to contribute to our student scholarships fund during this time. These resources will support tuition payments for chiropractic and graduate student programs. UWS is a 501C3 nonprofit organization.

Students First Emergency Relief Fund

You can help students today by giving to the Student Emergency Relief Fund (Deadline June 30). Every gift makes an impact for students experiencing hardships. One hundred percent of all donations received by alumni and friends will be disbursed to our enrolled students summer term 2020. Thank you! Donate here.

GENERAL

COVID-19 Safety Plan

What is UWS doing to minimize potential exposure to COVID-19?

The university has developed a safety plan to protect students and employees as we return to limited on-campus instruction. Safety plan components comply with the requirements of the Oregon Health Authority (OHA) and Oregon Higher Education Coordinating Commission (HECC). Note that plan components may change as requirements and recommendations evolve.

  • Personal Protective Equipment (PPE)Face coverings are required in university clinics, classrooms and common areas, such as the library, hallways, campus store and student commons. Employees may make individual determinations about using a face covering while working in a private office and at their workstations. UWS will provide one washable, reusable cloth face covering to each student and employee. Face coverings can be picked up the week of July 6-10 in the foyer.
  • AttestationsPrior to arriving on campus on July 6, ALL on-campus students and employees must complete a one-time electronic form attesting that they are not displaying symptoms of COVID-19, nor have they knowingly been exposed to COVID-19. On-campus students and employees must also attest that they will contact appropriate university personnel if they begin to exhibit symptoms or become knowingly exposed.
  • Infection Control Training – On-campus students are required to complete infection control training as part of their coursework. The training is listed under My Courses on webCampus.
  • Remote Instruction, Meetings and Events – Most courses are being taught online for the summer term. You can find the schedule for week 1 here, and the schedule for weeks 2-10 here. Meetings will continue to be held virtually via Microsoft Teams or Zoom. Most events and student club meetings have been cancelled or postponed, or will be held online.
  • Stable Student Cohorts – For courses that cannot be taught online, students have been placed in stable cohorts to attain hands-on skills. These cohorts have been assigned skills training lab times throughout summer term. Students may attend only the skills labs assigned to their cohort. Cohort size is limited, and where possible, housemates were placed in the same cohort to minimize potential exposure.
  • Physical Distancing – Students and employees MUST maintain six feet of physical distance from other people whenever possible. UWS has installed signs and markers across campus to reinforce physical distancing requirements. Additionally, the library and other common areas have implemented limits on the overall number of people allowed in the space at one time. In some cases, chairs and furniture have been removed or rearranged to prevent overcrowding.
  • Increased Sanitation – UWS has verified that the cleaning products used by our cleaning company meet or exceed CDC recommendations. The university’s cleaning company is doing a deep clean of common spaces every night. High-traffic areas will be sanitized every one to two hours by university personnel, and 37 additional hand sanitizer units have been installed across campus.

What can I do to help minimize potential exposure?

Each of us has a role to play in maintaining the health and safety of our community. Here’s how you can do your part!

  • Stay home if you are sick, even if the symptoms don’t appear to be COVID-19.
    • Students who miss class due to illness should reach out to their instructors and/or Dr. Galligan to make a plan for missed coursework. 
    • Employees should contact their supervisor. 
  • Report if you show symptoms of COVID-19 or if you know you have been exposed.
  • Wear your face covering in common areas.
  • Keep a six-foot distance from others.
  • Minimize your time in common areas of campus. 
  • Wash your hands.
  • Don’t touch your face.
  • Cover your cough.

Operations

TILLAMOOK CAMPUS BUILDING HOURS

  • May 18, 2020 – July 5, 2020: 8 a.m. to 6 p.m., Monday – Friday 
    To minimize potential exposure, campus is closed to students without a prearranged appointment for services during this time.

Beginning Monday, July 6, the UWS campus will be open Monday through Friday from 6:30 a.m. to 7:30 p.m.  Hours for specific areas are listed below. 

  • Campus Store: 7 a.m. – 4 p.m. Monday – Thursday; 7 a.m. – 2 p.m. Friday; coffee service ends a half hour before closing.
  • Student Commons and Patio: 6:30 a.m. – 7:30 p.m.
  • Library: 8 a.m. – 4 p.m.
  • Quiet Study Area: 6:30 a.m. – 7:30 p.m.
  • Front Lawn and Fountain Area: 6:30 a.m. – 7:30 p.m.
  • Clinic: 7:30 a.m. – 5:30 p.m.
  • FITNESS CENTER: Closed for now

How do I access campus if I need to work or have an appointment with an office?

EMPLOYEES

Throughout the executive order employees coming onto campus will need to complete a daily attestation prior to arriving on campus for any scheduled shift. You will receive a reminder email daily with the link to the form.

If you are working remotely, you will not need to complete the attestation form.

If you mark yes to any of the fields, you will be restricted from working on campus for the time being. Please work with your supervisor if you are restricted from campus during this time.

STUDENTS
Visitors to the UWS campus (8000 NE Tillamook St., Portland, Oregon 97213) are limited until July 5, 2020. Students who need services that can’t be provided remotely may be granted permission to access the UWS campus on an individual basis. Please follow these instructions to request in-person services between April 6 and July 5, 2020.


What campus services remain open?

The UWS campus remains open and operating, with some services temporarily closed or with modified hours. 

Library

The physical library space will be open to current students, faculty, and staff during summer term, with the following protocols in place:

  • To decrease the number of hands touching the library’s front doors, one or both doors will be propped open when the library is open. If you find that the doors are closed during open hours, it means that the library staff member on site will be right back. 
  • There will be a limit of 12 people in the library at any time (not including library staff). 
  • For service at the front desk: There will be a tape mark or some other marking to indicate where people should stand for service, as well as marks where people should stand for a socially-distanced line.
  • Designated study areas in the library can be “checked out” for an hour at a time. Students will need to check in at the front desk to see if a study space is available (for individual use only) and, if so, check it out. If you need more time in your study space, you may renew your checkout for an additional hour if no other students are waiting. Library staff will clean study spaces between uses.
  • The library will only be open to current students, faculty, and staff. Local alumni and practitioners with UWS library accounts can request materials via email to [email protected] for pickup at the campus front reception desk.
  • There will be designated locations for people to place any library materials that are touched – books, models, etc. — for cleaning or quarantine (i.e., don’t reshelve or put away items yourself).
  • When you return items, library staff will clean headphones, chargers, iPads and other similar durable goods. Books will be quarantined for two days before they can be checked out again.
  • Due to our close staff quarters, there will only be one library staff member on site at a time to help you. We thank you in advance for your patience.

Library concierge service: We encourage students to request materials ahead of time – either via placing a hold request through the library catalog, or via an email to [email protected] for on-campus pickup at the library front desk. This will save you time in getting library materials. At the front desk, you can also request that staff retrieve books or models from the collection for you.

Library staff will be available to help students, faculty and staff via email, chat and phone/Zoom. For the most current hours for the physical library space and for online services, as well as who to contact for your questions, please see the library’s guide for COVID-19 information

Some other general notes about library resources and services:

  • All online library resources – including e-books, databases and streaming video — will be available as usual.
  • Interlibrary loan services will be available. We will likely not be able to obtain items that rely on the lending library’s print collections, such as articles published before 2000.

For current updates about library hours, services, staff availability, policies and help in using the library from home, see the library’s guide for COVID-19 information.

Fitness Center

To limit potential exposure, the fitness center will be closed until further notice.

Anatomy Lab

If you would like to visit the anatomy lab, please schedule an appointment with Dr. Bill Borman.

Clinic

The clinic is now open with limited hours and new protocols. 
Monday – Friday 12:30 – 4:30 p.m.
To set up an appointment, please call 503-255-6771 between 8 a.m. – 5:30 p.m., Monday through Friday.
 
Clinicians will still be accepting UWS staff/students for their scheduled telehealth visits until 5:30 p.m. We will be scheduling acute cases and new problem visits and will begin scheduling patients on our wait list.

For Phase One of opening, we are limiting number of staff and patient visits, which we plan to expand scheduling availability over the next several weeks.

NEW CLINIC PROTOCOLS

  • Limiting visitors: We are limiting number of clinic staff and patients to allow appropriate social distancing throughout the clinic.
  • Daily screenings: Completing temperature checks and screening symptoms prior to arrival.
  • Launching telehealth: We will soon offer limited virtual visits (beyond appointments with UWS community members) with clinicians to discuss services such as ergonomic workstations and home exercises.
  • More disinfecting: We’ve added more time between patient visits to allow extra cleaning and disinfecting.
  • Face masks: We are requiring masking for clinic staff and patients for all clinical interactions.

    Students – please see the Clinical Experience section for information about intern rotations.

What if I need to access the business office, financial aid or registration?

Employees in the business office, financial aid office and the registrar’s office will be available via email or phone during normal business hours. Please use email or phone to request services when possible. If you must request service in person, contact these offices by phone or email first to schedule a meeting time to minimize congregation in these offices. The UWS directory has contact information for full time employees.

Prevention and Support

How is UWS working to keep students and employees safe?

UWS is actively implementing increased sanitation and prevention protocols across campus, and encouraging measures to provide social distancing among students and employees including:

  • Encouraging students and employees to engage in social distancing measures when on campus.
  • Cancelling non-essential travel.
  • Delaying or cancelling non-essential meetings and events.
  • Transitioning essential meetings to phone, Zoom or Microsoft Teams, when possible and applicable.
  • Modifying specific department schedules and work locations to be implemented on a case-by-case basis.
  • Transitioning all summer quarter 2020 courses to online delivery.

What can I do to avoid getting sick?

The best way to prevent the spread of respiratory illnesses, including COVID-19 and influenza, is to avoid exposure to the virus. Take the CDC-recommended precautions to reduce your risk of exposure, including proper handwashing; avoiding touching your eyes, nose and mouth; covering your cough or sneeze with a tissue, then throwing the tissue in a trash receptacle; cleaning and disinfecting frequently touched objects and surfaces; and avoiding close contact with individuals who are sick.


How can I practice social distancing?

Students and employees are advised to practice these recommended social distancing measures: 

  • Maintain a distance of at least six feet from other individuals when possible.
  • Limit attendance at all non-essential events and gatherings.
  • Utilize email, phone or video conferencing to connect with students, instructors or other UWS offices.

How should I clean my work space?

The CDC recommends individuals clean and disinfect frequently touched objects and surfaces (i.e., keyboards, cell phones, doorknobs, desks, light switches, etc.) using a regular household cleaning spray or wipe. An EPA-registered disinfectant or 10% bleach/water solution will be most effective. The university will provide these cleaning products for you through your department’s operating budget.


Should I wear a facemask to work?

In light of new evidence, CDC recommends wearing cloth face coverings in public settings where other social distancing measures are difficult to maintain (e.g., grocery stores and pharmacies) especially in areas of significant community-based transmission.

It is critical to emphasize that maintaining six-feet social distancing remains important to slowing the spread of the virus. CDC is additionally advising the use of simple cloth face coverings to slow the spread of the virus and help people who may have the virus and do not know it from transmitting it to others. Cloth face coverings fashioned from household items or made at home from common materials at low cost can be used as an additional, voluntary public health measure.

The cloth face coverings recommended are not surgical masks or N-95 respirators. Those are critical supplies that must continue to be reserved for health care workers and other medical first responders, as recommended by current CDC guidance.


What would happen if UWS had a confirmed case?

In the event of a confirmed case of COVID-19 infection, UWS leadership will immediately consult with local public health officials and take necessary actions. The university will continue to disseminate emerging information by email.

UWS will also notify any individual who may have come in contact with a positive COVID-19 case or who was in the same location on campus that day.


What can I do to help?

If you are in the position to offer help, here are two of many options to support your fellow Portlanders:

  • Offer support to the Joint Volunteer Information Center. Launched by Multnomah County and the City of Portland to coordinate a regional response to COVID-19, you will receive a regular newsletter with up to date volunteer needs as well as donation needs for items identified by our organization partners.
  • The State of Oregon has also established a central point of contact for volunteer and vendor coordination. Visit their website to find out more information on how to you can donate time, equipment, resources, or facilities related to Oregon’s COVID-19.

What aid can I access?

Coronavirus Aid, Relief and Economic Security (CARES) Act: UWS will receive funds under the Coronavirus Aid, Relief and Economic Security (CARES) Act to provide emergency grants to students for COVID-related expenses, including food, housing, course materials, technology, health care and child care. Learn more.

Canada Emergency Student Benefit (CESB): CESB will be accepting applications through September 30, 2020.

CARES Act Reporting

Coronavirus Aid, Relief and Economic Security (CARES) Act: UWS will receive funds under the Coronavirus Aid, Relief and Economic Security (CARES) Act to provide emergency grants to students for COVID-related expenses, including food, housing, course materials, technology, health care and child care. Learn more.

View the Coronavirus Aid, Relief and Economic Security Act (CARES Act) Higher Education Emergency Relief Fund (HEERF) Report.

General Resources


COVID-19 TESTING

Learn more about free testing at East County Health Center.

COALITION OF COMMUNITY HEALTH CLINICS RESOURCES
View resources for testing, emergency relief, uninsured patients and more.

BLM & COVID-19 Health and Mental Health Resources

OREGON DEAF AND HARD OF HEARING SERVICES
Access ASL coronavirus resources under “Community Resources for Specific Groups.”

IMPOSTER CONTACT TRACERS

Contact tracing is the process of identifying people who have come in contact with someone who has tested positive for COVID-19. Be aware of recent scams.

NEED HELP WITH MEALS?
Families are eligible for financial support to replace meals children usually get at school.

With children at home due to COVID-19, many families are struggling to replace meals that would have usually been provided at school. To support them, the Department of Human Services (DHS) and the Oregon Department of Education (ODE) announced that children eligible for free or reduced-price meals will get cash benefits for the meals they would have received at school.

This policy change will benefit more than 351,000 students receiving free or reduced-price school meals in Oregon. This includes nearly 147,000 students already receiving Nutrition Assistance. Households will receive $5.70 per child for each normal school day for the months of March, April, May and June. This is the equivalent of one lunch and one breakfast.

Families who have experienced significant income loss may now be eligible for free or reduced-price school meals. Apply online or contact your local school.

DHS will continue to work with federal partners to provide help to Oregonians in need. To apply for nutrition assistance, visit needfood.oregon.gov or call 2-1-1.

Read the full details here.


TRUSTED RESOURCE LISTINGS

American Chiropractic Association (ACA)

American Counseling Association (ACA) 
Counseling in a time of COVID-19

American Nutrition Association (ANA) 
Personalized Nutrition & COVID-19 Resource Hub

·         A Rapid Review of the latest science by the ANA’s Personalized Nutrition & COVID-19 Task Force. It is an educational tool for health professionals and is updated as additional data and evidence are uncovered.

·         Resources for Professionals from the ANA and the ANA community, including a series of web interviews on Personalized Nutrition and COVID-19.
·         Resources for the Public from the ANA and the ANA community.

Center for Disease Control and Prevention (CDC)

Institute for Functional Medicine (IFM)

National Institutes of Health (NIH)

Neighborhood Coalitions in Portland Resource Guide

Oregon Health Authority (OHA)

World Health Organization (WHO)

Association for Applied Sport Psychology (AASP)
Updates for sport psychology professionals.

COVID-19 Response Coordination Committee

The COVID-19 Response Coordination Committee is a temporary university committee whose role is to coordinate a centralized and strategic response to the issues stemming from the COVID-19 pandemic. The committee is charged with:

  • Gathering relevant information about the impacts of the COVID-19 pandemic on higher education and health care delivery.
  • Developing and implementing solutions to protect student and employee health and safety.
  • Coordinating communications related to the university response to COVID-19.
  • Updating university information sources on an ongoing basis to ensure they reflect the most recent university response.
  • Gathering input from university constituents and reporting solutions to affected constituents.

The committee meets weekly and recommends actions to the Leadership Council Executive Committee and the President. Committee membership is listed on the University Governance Document.

Meeting minutes for the COVID-19 Response Coordination Committee can be found here.