COVID-19 Resources

The university remains vigilant and proactive with our response to the coronavirus pandemic. Our primary goal is to keep our community healthy and safe. 

For the safety of our community, please report if you are experiencing COVID-19 symptoms, if you have had direct, close contact with a person with a positive COVID-19 test, or if you have tested positive for COVID-19.


This page is updated regularly but please check your UWS email for future actions and recommendations from the university.

STUDENTS

Current Students

How will spring term classes occur?

On-Campus Students

  • Spring term begins on Monday, April 5, 2021
    Q2 chiropractic students will attend all classes remotely for spring term. 
  • Spring term lecture classes and labs that are not hands-on, patient-based will be taught fully online for the entire term. This ensures classroom space for small group lab classes, open labs, etc.
  • The spring term schedule is available on Udocs.
  • Spring 2021 – Quarter 2 will remain remote. Quarter 3 will be expected to be in labs on campus starting April 5, 2021.

If you have questions about the schedule, please contact the college deans.

Online Students
All online courses will continue as planned for spring term beginning April 5, 2021. We do not anticipate any disruption to online coursework.


Why is the university continuing online instruction for some courses for the doctor of chiropractic program? 

In order to minimize potential exposure for students and employees, many courses in the doctor of chiropractic program will be taught online. Hands-on, patient-based skills labs will be taught in person. This approach aligns with guidance from the Oregon Health Authority (OHA) and the Center for Disease Controls (CDC) recommendations for higher education. Additionally, transitioning to remote instruction for many courses allows additional scheduling flexibility for small cohorts to gain required hands-on competencies safely with proper safety and cleaning protocols in place. 


What online learning support and campus resources are available to me?
We are always here to support your study needs and help you succeed. Please review the student services resource guide for support. 

Chiropractic students also have access to a “Navigating Your Online DC Courses” resource to support students transitioning to online lectures. In this course you will find online learning tips, information about how to navigate your webCampus courses, how to manage notifications, options for collaboration such as Zoom and Microsoft Teams and helpful video tutorials on navigating the online learning environment. 


What are the university’s plans to keep students safe? 

The university has developed a safety plan to protect students and employees as we continue limited on-campus instruction. Safety plan components were created to comply with the safety requirements and best practices as defined by the Oregon Health Authority (OHA) and the Center for Disease Control (CDC). More information about the plan can be found in the COVID-19 Safety Plan section on this page.

Note that the plan components may change as requirements and recommendations evolve.


What should I do if I begin to display symptoms associated with COVID-19, if I test positive for COVID-19, or if I have contact with someone who has a positive or presumed-positive case?

To keep the UWS community safe and healthy, we are asking that students and employees use the COVID-19 Report Form if:

  • You experience COVID-19 symptoms
  • You have had direct, close contact with a person with a positive COVID-19 test
  • You test positive for COVID-19

    The information collected in this form is kept confidential and will only be shared with key UWS officials and local health department.

    See more FAQs below under the COVID-19 EXPOSURE REPORTING FORM AND FAQs popper.

While in labs and the clinic, will gloves and masks be required and provided by the university? 

On-Campus Labs

In accordance with Higher Education Coordinating Commission (HECC) and Oregon Health Authority (OHA) requirements, students in on-campus labs are required to wear a face covering. UWS will provide one reusable cloth face covering for each student. Gloves will also be available. 

Additional safety measures include the required completion of an infection control training and enhanced cleaning of the lab rooms.

Clinic

Interns working in the clinic will be asked to follow specific health and safety protocols when engaging in patient care. As part of these protocols, students will use personal protective equipment (PPE) including masks (at all times) and gloves (only in certain circumstances) when interacting with patients and providing certain treatments. Interns will be trained on such protocols upon entering the clinic. All PPE used in these protocols will be provided by the university. These required protocols will change as regulations are updated.   


Will tuition for the chiropractic program remain the same?

Tuition rates will be as advertised for the program. Although the chiropractic program has been temporarily transitioned to a hybrid format, students will continue to receive the same number of instructional credits. 

The tuition for the chiropractic program is calculated for the entire program and then divided evenly across 12 quarters to maintain a consistent cost and keep tuition lower than if it were a pay-per-credit program. In the event that the hybrid model will not allow enrolled students to complete classroom or clinical requirements, the program will make arrangements for students to complete these requirements in a subsequent term without additional cost to the student. 


Will the transition to a hybrid format for a temporary period of time impact the fees I pay for the program?

Yes, some, but not all, of your fees will be reduced. University leadership reviewed all fees and made temporary changes. Some of these changes include a reduction of the student services fee. Some of the services that the student services fee provides for include tutoring, counseling and testing accommodations are still accessible to students while other services such as student gatherings and the fitness center may not be accessible.  Therefore, the student services fee will be assessed as half the normal rate.


What are the tuition payment dates, and what about interest and late fees?

Tuition is due the first day of term. The final day of the grace period before interest begins to accrue is Friday, April 16. Online payments (e-check and credit card) are the preferable method of payments. Flywire is available for the international payments. If you experience any technical issues with making a payment online, a ticket can be submitted via ServiceHub

UWS offers payment plans for our students to split tuition payments over the course of the term. A one-time fee of $30 is due at the time of application to use this payment method. Each payment is due to the business office by the date specified here. When making regularly scheduled payments, interest is not charged to the student’s account. The business office is available to assist at [email protected].


Will my financial aid be impacted?

U.S. chiropractic students – We do not anticipate any changes to financial aid. Please contact the office of financial aid at [email protected] or 503-847-2563 for assistance.  

To complete, please visit the FAFSA website.

Direct deposit of residual financial aid is available to banks located in the U.S. This option is highly recommended in order to ensure timely receipt. Complete the form to sign up for direct deposit. If you already signed up for direct deposit in a previous term, your funds will continue to be direct deposited into your account and no further action is required

International chiropractic students – UWS is committed to providing institutional scholarships to international students. No adjustments to international student scholarships are anticipated. UWS provided funding levels will remain consistent for spring term. For assistance with provincial aid, please contact the office of financial aid at [email protected] or 503-847-2563 for assistance.


I have U.S. federally held student loans. Can I receive help with payments during this time?

All U.S. federally held student loan payments will automatically stop from March 13, 2020 through September 30, 2021. Interest accrual has also been deferred until September 30, 2021. If you have questions about this federal relief program, please contact Kim Lamborn at [email protected].


I have a private student loan. Do I qualify for assistance during this time?
Students will need to check with individual lender if any relief is available. For additional student loan questions, please contact Kim Lamborn at [email protected].


Will student events and in-person club meetings occur?

All in-person events have been canceled or postponed for the time being.

Student clubs may continue to meet virtually. Contact the office of student services to explore options for virtual meetings and participation. Please continue to use the room and event request form even if the club is meeting virtually.

As guidance from Multnomah County changes, student clubs may be permitted to resume some small group activities with specific COVID-19 protocols in place. Additional information will be shared when we receive guidance from local authorities.


When is the next commencement ceremony?

The next commencement ceremony is scheduled for June 18, 2021. Due to current COVID-19 regulations within Multnomah County, this ceremony will be prerecorded and available for viewing beginning June 18, 2021 at 11 a.m. Please visit the commencement webpage for the most up-to-date information.


How will this impact upcoming NBCE and CCEB examinations?

Please view the National Board of Chiropractic Examiners (NBCE) 2020 revised dates here.

For specific information regarding NBCE protocols, please contact NBCE. Please visit the NBCE website for updates.

The Canadian Chiropractic Examining Board (CCEB) is offering remote proctoring for components A and B. Remote proctoring is not available for component C. Please refer to the CCEB website for additional information about exam administration.


If I am unable to sustain hybrid learning due to a medical condition, will I be allowed to take a leave?

Students who have a medical condition and are unable to continue their studies should contact the office of student services to explore options related to temporary leave from the program. Students should be aware that temporary leave from the program may delay their graduation date.


What should I do if I am sick?

Stay home if you feel sick, even if you are unsure whether your symptoms are COVID-related. Contact your primary health care provider to discuss your circumstances. If your provider says you can return to campus, you may return after your symptoms have resolved. If your provider recommends staying home or testing based on your symptoms, report your symptoms to UWS and self-quarantine at home until you are cleared to return to campus by a designated university official.

Students who miss in-person requirements due to illness should reach out to their instructors to make a plan for missed coursework and request ID days for missed clinic shifts. Employees should contact their supervisor.

The university administration may require students or employees to return home if they arrive on campus exhibiting symptoms of infection.

Please refrain from making assumptions about other people’s symptoms, as there are many possible causes for respiratory system symptoms.


What happens if UWS has a confirmed case?

In the event of a confirmed case of COVID-19 infection, UWS leadership will immediately consult with local public health officials and take necessary actions. The university will continue to disseminate emerging information by email.

UWS will notify anyone who had close contact with a person with a COVID-19 infection on the campus. Refer to the COVID-19 Exposure Reporting Form and FAQs section on this webpage for more information.


I was contacted by the university that I was in close contact with an individual with a COVID-19 infection. Will the university provide testing?

The university does not conduct testing on-site. Individuals should contact their provider or the Multnomah County Health Department for current testing sites. Information can be found here.


Canadian/International Students

What guidance does UWS have for international students crossing the border to study at UWS?

As a student under F-1 visa status, you are considered an “essential traveler” for the purposes of crossing the border into the U.S. This means that you can enter the U.S. to study and complete your related clinic rotations.

  • COVID-19 Information – Canada
  • Travel Restrictions Fact Sheet
  • The Canadian government requires that travelers entering Canada by air or land show proof of a negative molecular COVID-19 test result taken within 72 hours before the scheduled flight or arrival at the land border crossing. Learn more.
  • Travelers to Canada by land or air must provide mandatory travel information using ArriveCAN on and after your entry into Canada.
  • Starting January 26, 2021, the US CDC requires all passengers arriving to the US by air travel have a negative COVID test within three days of their flight in order to board. Learn more.
  • Starting February 21, 2021, the Canadian government requires all travelers into Canada take a COVID-19 molecular test on arrival as well as toward the end of their 14-day quarantine. Learn more.

TRAVEL LETTER FROM UNIVERSITY OF WESTERN STATES
TRAVEL LETTER FOR CLINICAL INTERNSHIP

Due to COVID-19 border restrictions, it is important that you complete the ArriveCAN app prior to travel to Canada and be able to provide the following information when speaking with the US border agent:

  • Your reason for travel: to resume classes/clinic rotations.
  • The date when classes and/or clinic will restart.
  • If you plan to reenter the U.S. more than two weeks prior to classes, you may be denied entry.
  • If your reentry date is more than two weeks before classes/clinic resume, be able to provide an academic or COVID-19 related reason(s) why you need to reenter early:

Examples include:

*For those who have a spouse or child on a dependent F-2 visa status, your dependent(s) may be denied entry since they are not studying and thus their travel may not be considered “essential.”

Those who plan to reenter the U.S. for other purposes, such as ending a lease and moving furniture to your home country, may be denied entry even if they have an I-20 form confirming their F-1 visa status.


What if I need to pack up my apartment and I can’t return to the U.S. due to border restrictions?

We recommend working with a friend or roommate to help pack your belongings, then using a moving service to transport your belongings to your home. You can also place an ask on Switchboard to request help in packing, or place an offer to sell or rehome items that you do not wish to ship home.


What options are available for travel and health insurance that provide COVID-19 related coverage?

UWS has done some preliminary research and discovered several insurance options that appear to include travel and COVID-19 related coverage. The university suggests working with a broker to identify the carrier and plan that meets your needs. Two brokers that appear to carry appropriate plans are Insubuy and American Visitor Insurance.

Note that not every plan carried by these brokers includes COVID-19-related coverage. Both brokers have information specific to COVID-19 on their websites. UWS does not recommend any particular broker, carrier or plan. Students are responsible for identifying and selecting the plan that best suits their needs.

UWS recommends requesting a written summary of COVID-19 related coverage and restrictions for any plan a student selects.


How will this impact upcoming CCEB examinations?
The Canadian Chiropractic Examining Board (CCEB) is offering remote proctoring for components A and B. Remote proctoring is not available for component C. Please refer to the CCEB website for additional information about exam administration.

Clinic Experience

When will I have the opportunity to take my Clinical Skills Assessment (CSA) exam in spring term?

The CSA exam will be given week nine of spring quarter, June 4, 2021, times TBD.


How is the university ensuring that my clinical experience will teach all of my competencies and make sure I am prepared to treat patients?

The university is committed to ensuring that all students reach required levels of competency in clinical skills prior to graduation. We are also committed to preparing our students to begin their patient care rotations with the proper skill levels.

Assessments will be ongoing to make sure that all students receive the help they need to be successful. The university continues to explore ways to increase private practice rotations that ensure students will have adequate exposure to patient care.

Your doctor of chiropractic program is administered and taught in part by chiropractic physicians with more than 150 years of cumulative practice experience. The importance of your clinical experience is not lost on us. We continue to do everything possible to ensure you are competent in treating patients. 


Will the transition to hybrid learning and the modification of the clinical experience impact my ability to graduate on time?

The timeline for a student’s graduation is dependent on many factors including the student’s GPA, completion of courses and achievement of clinical requirements.

Understanding the reality of these changed timelines due to COVID-19, we are working to focus on your mastery of competencies rather than a certain number of hours or adjustments. We are committed to helping you become a skilled practitioner and will work with you toward achieving competencies through virtual interactions as much as possible.

Patient care will still be an important part of your clinical education. We are actively implementing plans to have you continue your participation in patient care once restrictions have lifted. In order to allow adequate social distancing while students are on campus, this may include both mock patient experiences as well as direct patient care in the campus health center.

We remain dedicated to working with each student and their unique circumstances in finding ways to meet program completion requirements and supporting them in achieving their individual graduation timeline.

Prospective Students


How is UWS working to keep students and employees safe?

The university has developed a safety plan to protect students and employees as we prepare for limited on-campus instruction. Safety plan components were created to comply with the safety requirements and best practices as defined by the Oregon Health Authority (OHA) and the Center for Disease Control (CDC). More information about the plan can be found in the COVID-19 Safety Plan section on this page.

Note that the plan components may change as requirements and recommendations evolve.


Can I get information about one of UWS’ online or on-campus programs by phone or email?

Contact the office of admissions at [email protected] or 800-641-5641 and you will be connected with an admissions counselor or staff member. We can answer your specific questions related to your program(s) of interest, as well as send you electronic materials and resources.

UWS has also created a webpage where you can find ways to connect with UWS virtually through online open houses and Q&A sessions.


Will the timing of my admissions notification be affected?

No. As of now, this does not change our plans for any decisions coming from the admissions office.


I am planning on attending one of UWS’ online programs such as clinical mental health counseling, sport and performance psychology or human nutrition and functional medicine, will my education be interrupted?

No. We do not anticipate any disruption to your courseworkTo support physical distancing in our community, program directors and faculty in the college of graduate studies are currently working remotely, where they are well-equipped to deliver the high-quality content that you can expect from our programs. Additionally, our staff in student services, the business office, financial aid office and registrar’s office continue to be available to serve you. 


Will a UWS admissions representative visit my area/school soon?

As a precautionary measure, UWS has cancelled recruitment travel for now. New recruitment trips will be planned once restrictions on group gatherings are lifted, but in the meantime, admissions advisors are available for one-on-one conversations and advising sessions.

UWS has also created a webpage where you can find ways to connect with UWS virtually through online open houses and Q&A sessions.


Is UWS still doing campus tours?

In-person tours of our new campus have resumed with some restrictions. During your tour, only the financial aid office will be open for appointments. Sign up for a tour here.

UWS also presents a number of ways you can connect with the UWS community virtually, including:

Contact your admissions advisor for more information. If you do not have an assigned admissions advisor, please email [email protected] or call 800-641-5641.


Are the other offices at UWS open?

Yes, though many departments are working remotely. Please email the department directly or admissions can direct you.


Will extensions be allowed for final transcripts and other application materials?

We will be flexible and work closely with students and institutions to ensure we have the documents we need without creating additional stress.


Are you processing applications?

Yes, the admissions office is still processing applications, conducting admission interviews, and notifying students about their admission decisions as normal. Please contact your admissions advisor directly if you would like to discuss your application status.


Can I defer my admission?

Students may defer their admission for up to one year.  If you do not attend another university during that time your admissions and any financial aid should remain the same.  Your admissions advisor will be happy to speak with you about your start options.


For future international students enrolling in the chiropractic program

When will I receive my I-20?

UWS will send out an informational email about the I-20 forms at the time of acceptance and a second email with the I-20 forms 2 weeks later. The completed forms and original financial documentation demonstrating proof of funds must be received in our office a week before the program start date. The documents will be processed and an issued I-20 will be mailed to your home address two months before in-person classes begin.


If my country has been affected by COVID-19, will I still be allowed to attend UWS?

UWS continues to welcome students from around the world. We are closely monitoring the situation and will adhere to any decisions made by the U.S. government.

EMPLOYEES

Human Resources

Can I work remotely?

The university will continue to allow eligible employees to work remotely. Most administrative departments are open and have staff reporting on a rotating basis to allow for social distancing.  Supervisors, in consultation with the division vice president, will determine remote work arrangement continuation or return to campus decisions.

Employees who work remotely are required to comply with the university telework policy. Please visit the ServiceHub remote work resource page if you have questions regarding technology or resources while working remotely.

Students and employees who need in-person services from these departments should call or email first to schedule an appointment.


I have a health condition and I am concerned about coming to work. What should I do?

The university recommends employees with specific health concerns contact their health care provider for medical advice tailored to their individual situations. Employees should then contact the office of human resources to discuss the health care provider recommendations so it can be evaluated from an accommodation and leave standpoint.


Can I use sick leave if I am diagnosed with COVID-19, or if I need to care for a diagnosed family member?

All employees are eligible to use accrued sick leave for absences due to personal illness, including COVID-19, or to care for an ill family member, based on the appropriate policy or collective bargaining agreement. Please refer to the Employee or Faculty Handbook found in Udocs for more information.

UWS will be providing paid sick leave and expanded family and medical leave for specified reasons related to COVID-19 under the Families First Coronavirus Response Act through September 30, 2021. 

Questions should be sent to [email protected] regarding eligibility, qualifying reasons and documentation. 


Do I have options for remote access to health care through my health insurance plan so I can speak with a medical professional without visiting a medical clinic?

Yes, all of the Kaiser insurance plans offered to UWS employees include alternative resources for care, such as a nurse advice line or virtual care. Visit Udocs for your health insurance plan to learn more about the available options or visit Kaiser’s COVID-19 page for more information on how Kaiser is managing the pandemic.

Some dental offices have reopened. However, it is up to each individual provider to decide when they are comfortable doing so. If you need dental services and your dentist is not seeing patients again yet, you can use Moda’s online provider search tool to locate other in-network providers in the area. In some cases, teledentistry may be appropriate. Find more information on teledentistry options here.

The campus health center is also providing telehealth services for commercially insured patients. This service continues to be complimentary for UWS students, staff and families.

SELF-SERVICE COVID-19 TESTING SCHEDULING TOOL LIVE

Members who want COVID-19 diagnostic or antibody testing may now use a COVID-19 screening tool at kp.org/appointments and schedule a “COVID-19 Test” appointment. This tool will guide members to the best option for their personal symptoms as well as education and testing needs.


Im worried about my retirement fund. Are there any resources you recommend?

TIAA’s investment management group has put together some insights about weathering market volatility during the COVID-19 pandemic. View these resources here.


The election I made for my Medical or Daycare Flexible Spending Account is no longer valid, or I wish to make a new election.  Am I allowed to change, add, or drop the plan?

Yes, mid-year changes are now allowed for either FSA plan on a prospective basis. Please see here for more details, and reach out to Human Resources should you wish to make a change. 


Can I ask another employee about their underlying health concerns?

The ADA prohibits disability-related inquiries unless they are job related and consistent with business necessity. Please contact the office of human resources if you have a concern about another employee’s health or well-being.


Can I ask another employee to go home if they are ill or exhibit concerning symptoms?

In the event that another employee is ill or exhibits concerning symptoms, please contact the office of human resources. The university reserves the right to send employees home. However, employees and supervisors should not suggest another employee go home due to illness without consulting with human resources.

Please refrain from making assumptions about other people’s symptoms, as there are many possible causes for respiratory system symptoms.


An employee is not wearing a face covering or is wearing it incorrectly? Can I ask them to put on a face covering or to wear it correctly?

Employee’s should not confront co-workers regarding wearing of face coverings. Any concerns should be brought to the attention of human resources.


An employee is not wearing a face covering and states that they have a medical exemption that allows them to not wear a face covering. I am uncomfortable with this. What should I do?

Guidance on face coverings from OHA and the CDC allow exemptions from face coverings for medical exemptions. Medical exemptions require documentation from a medical provider and are approved through human resources. Additionally, medical exemptions are confidential medical information and cannot be shared. Any concerns should be brought to the attention of human resources.

I was contacted by the university that I was in close contact with a confirmed positive case of COVID-19. Will the university provide testing?

The university does not conduct testing on-site. Individuals should contact their provider or the Multnomah County Health Department for current testing sites. Information can be found here.

ALUMNI, FRIENDS AND DONORS

Loan Information

I have U.S. federally held student loans. Can I receive help with payments during this time?
All U.S. federally held student loan payments will automatically stop from March 13, 2020 through September 30, 2021. Interest accrual has also been deferred until September 30, 2021. If you have questions about this federal relief program, please contact Kim Lamborn at [email protected].

I have a private student loan. Do I qualify for assistance during this time?
Students will need to check with individual lender if any relief is available. For additional student loan questions, please contact Kim Lamborn at [email protected].

Information for Donors

Charitable Giving Incentive in Stimulus Package: 
Includes an above-the-line deduction (universal or non-itemizer deduction that applies to all taxpayers) for total charitable contributions of up to $300. The incentive applies to contributions made in 2020 and would be claimed on tax forms next year. Section 2204. The bill also lifts the existing cap on annual contributions for those who itemize, raising it from 60% of adjusted gross income to 100%. For corporations, the bill raises the annual limit from 10% to 25%. See more details in the Business Insider article here.

We invite alumni and friends that are able and inspired to give back to contribute to our student scholarships fund during this time. These resources will support tuition payments for chiropractic and graduate student programs. UWS is a 501C3 nonprofit organization.

GENERAL

COVID-19 Safety Plan

What is UWS doing to minimize potential exposure to COVID-19?

The university has developed a safety plan to protect students and employees as we return to limited on-campus instruction. Safety plan components comply with the requirements of the Oregon Health Authority (OHA) and Oregon Higher Education Coordinating Commission (HECC). Note that plan components may change as requirements and recommendations evolve.

  • Personal Protective Equipment (PPE)Face coverings are required in all common areas of campus including clinics, classrooms, the library, hallways, campus store, parking lots and the student commons. Employees may make individual determinations about using a face covering while working in a private office and at their workstations, as long as they can maintain at least 6 feet of distance from others. UWS will provide one washable, reusable cloth face covering to each student and employee.

    DO:

      • Wear a face covering in all common areas of campus.
      • Cover your nose and mouth.
      • Keep the covering snug around your face.
      • Maintain 6 feet of distance between yourself and others, even when wearing a face covering.
      • Wash reusable coverings regularly.

    DO NOT:

    • Wear a face covering with a valve. The valve lets out unfiltered air, so it won’t protect other people.
    • Wear a face shield as a replacement for a face covering. Face shields should be worn in combination with a face covering.
    • Remove your face covering to take a phone call while in common areas.
    • Remove your face covering to eat, except for in designated eating areas.
  • Designated Eating Areas – To prevent removing face coverings in common areas, eating is restricted to the Student Commons and the Mindful Eating Area. Employees may also eat while alone in a private office or workstation. In a designated eating area, be sure to maintain 6 feet of distance from others and replace your face covering as soon as you have finished eating.
  • Attestations – All on-campus students and employees must complete a one-time COVID-19 Safety Attestation affirming that they agree to follow university safety protocols related to COVID-19.
  • COVID-19 Report Form – On-campus students and employees are required to use the COVID-19 Report Form if they have COVID-19 symptoms; direct, close contact with a person with a positive test; or a positive test result. The information collected in this form is kept confidential and only shared with key UWS officials and local health department.
  • Infection Control Training – On-campus students are required to complete infection control training as part of their coursework. The training is listed under My Courses on webCampus.
  • Remote Instruction, Meetings and Events – Most courses are being taught online. You can find the schedule in Udocs. Meetings will continue to be held virtually via Microsoft Teams or Zoom. Most events and student club meetings have been cancelled, postponed or held online.
  • Stable Student Cohorts – For courses that cannot be taught online, students have been placed in stable cohorts to attain hands-on skills. Students may attend only the skills labs assigned to their cohort. Cohort size is limited, and where possible, housemates were placed in the same cohort to minimize potential exposure.
  • Physical Distancing – Students and employees MUST maintain six feet of physical distance from other people whenever possible. UWS has installed signs and markers across campus to reinforce physical distancing requirements. Additionally, the library, campus store and other common areas have implemented limits on the overall number of people allowed in the space at one time. In some cases, chairs and furniture have been removed or rearranged to prevent overcrowding.
  • Increased Sanitation – UWS has verified that the cleaning products used by our cleaning company meet or exceed CDC recommendations. The university’s cleaning company is doing a deep clean of common spaces every night. High-traffic areas are sanitized regularly by university personnel, and 37 additional hand sanitizer units have been installed across campus.

What can I do to help minimize potential exposure?

Each of us has a role to play in maintaining the health and safety of our community. Here’s how you can do your part!

  • Stay home if you are sick, even if the symptoms don’t appear to be COVID-19.
    • Students who miss class due to illness should reach out to their instructors and/or Dr. Galligan to make a plan for missed coursework. 
    • Employees should contact their supervisor. 
  • Report if you show symptoms of COVID-19 or if you know you have been exposed using the COVID-19 Report Form.
  • Wear your face covering in common areas, including the parking lot.
  • Keep a six-foot distance from others.
  • Minimize your time in common areas of campus. 
  • Wash your hands.
  • Don’t touch your face.
  • Cover your cough.

COVID-19 Exposure Reporting Form and FAQS

To keep the UWS community safe and healthy, we are asking that students and employees use the COVID-19 Report Form if: 

  • You experience COVID-19 symptoms
  • You have had direct, close contact with a person with a positive COVID-19 test
  • You test positive for COVID-19

The information collected in this form is kept confidential and will only be shared with key UWS officials and local health department.


How is this information used? Is it confidential?
This information is used to make decisions that protect the health and safety of our community. UWS upholds the confidentiality of individuals who make a report and information is only shared with designated university officials and the local health department.


What should I do if I feel sick, but I’m not sure if it’s COVID-19?
Stay home if you feel sick, even if you are unsure whether your symptoms are COVID-related. Contact your primary health care provider to discuss your circumstances. If your provider says you can return to campus, you may return after your symptoms have resolved. If your provider recommends staying home or testing based on your symptoms, report your symptoms to UWS and self-quarantine at home until you are cleared to return to campus by a designated university official.

Students who miss in-person requirements due to illness should reach out to their instructors to make a plan for missed coursework and request ID days for missed clinic shifts. Employees should contact their supervisor.


What are the UWS protocols for a person who tests positive for COVID-19?
UWS protocols require that an individual who tests positive for COVID-19 self-isolate at home and not return to campus until it is safe to do so. The self-isolation period is communicated by university officials and is dependent on whether the individual is symptomatic, advice from the individual’s health care provider, requirements of the local health authority and other factors.

UWS notifies students, employees and patients who may have had a close contact with the individual with a positive COVID-19 test and sends a timely notice to campus indicating a positive case. We do not share identifying information about the person with a positive COVID-19 test in communications regarding close contacts or the timely notification.

UWS may also notify the Multnomah County Health Department of positive cases.


What are the UWS protocols for students and employees who have close contact with a person with a positive COVID-19 test?
UWS protocols require that an individual with a close contact to a confirmed positive case self-quarantine at home and not return to campus until the designated quarantine period has ended. The designated quarantine time is communicated by university officials and is dependent on whether the individual is symptomatic, whether they are tested for COVID-19, requirements of the local health authority and other factors.


What does “close contact” mean?
Close contact is the term used when a person has been near another person with a COVID-19 infection during the potentially contagious period of the infection and may be at risk of contracting COVID-19. UWS follows the Center for Disease Control (CDC) definition for a close contact, which means that an individual has been within 6 feet of an infected person for a cumulative total of 15 minutes or more over a 24-hour period.


What if I have indirect exposure, i.e., I’m exposed to someone who had a close contact with another person who had a positive COVID-19 test?

UWS protocols require that student and employees with a close contact with a positive case self-quarantine until cleared to return to campus. UWS protocols do not exclude subsequent, indirect contacts from returning to campus. However, if a student with a secondary, indirect contact elects to stay home until the original close contact has received a negative test result and/or self-quarantined for a sufficient time, UWS will support that choice for a limited time, as long as the student communicates with UWS regarding this decision and follows the recommended protocols regarding time away from class and/or follow up testing. Students who self-quarantine must work with their instructors to make plans to complete their missed coursework. Employees should contact their supervisor and the director of human resources to discuss telework and/or paid time off options.


Can I work or study from home if I am self-quarantining or self-isolating?

Yes. Students and employees can participate in remote learning or work if they feel well enough to do so. Students with in-person lab courses or clinic shifts should reach out to their instructors to make a plan for missed work.

If you are not feeling well enough to work or study, please reach out to your instructors or your supervisor.

Vaccine Information


Is the university providing vaccines? 
No, UWS does not provide vaccines. Please refer to the department of health websites for Oregon and Washington, depending on which state you live.

Are you requiring vaccines for employees and students?
The university will not require the vaccine at this time.

If I have been vaccinated do I still need to wear a face covering? 
UWS still requires face coverings on campus. The Centers for Disease Control and Prevention (CDC) still recommends that everyone wear a mask, even those that have been vaccinated. It is currently a statewide requirement in Oregon.

What are other guidelines for fully vaccinated people?
The Centers for Disease Control and Prevention (CDC) recently updated their guidelines for fully vaccinated people and we are subsequently updating our protocols.

The updated guidelines will be in effect for those that have completed the vaccination cycle.

Where can I find more information about vaccines?
The Oregon Department of Human Services (ODHS) and Oregon Health Authority (OHA) are your go-to sources for state-wide COVID-19 vaccination questions. The best way to get information about the COVID-19 vaccine in Oregon is still to visit the COVID-19 vaccine website. It is updated regularly with the latest information on things like who can get a vaccine, when and where. 

The Washington State Department of Health website updates their COVID-19 vaccine homepage frequently. If you live in the state of Washington, visit this page.

A Washington State Phase Finder web page has also been added to check your COVID-19 vaccine eligibility. 

Can UWS faculty or students assist in administering vaccines?
On Tuesday, April 6, the Oregon Board of Chiropractic Examiners (OBCE) released a statement that chiropractic physicians and chiropractic students are authorized to administer COVID-19 vaccinations.

Key takeaways:

  • The pool of vaccinators now includes individuals who have or can obtain training and the capability to administer vaccines even if prescribing, dispensing and administering vaccines is not within the scope of their license or usual responsibilities.
  • Health care providers who do not vaccinate as part of their practice, retired and inactive health care providers, traditional health workers, and trained non-health care workers can play a key role in taking on the vital work of vaccinating Oregonians.
  • The PREP Act provides broad immunity from suit and liability under federal and state law to those engaged in activities aimed at combating the COVID-19 pandemic, including administering COVID-19 vaccines authorized by the FDA.
  • Covered persons include, among others, licensed health professionals who are authorized under state law to administer covered countermeasures and individuals who are not currently authorized under state law to administer covered countermeasures, but who are expressly identified by HHS in a PREP Act declaration.
  • Health Professionals and Health Allied Professionals (currently licensed, certified or registered or had active license, certification, or registration within the last five years)
    • Chiropractic physicians 
    • Chiropractic students

Requirements

  • Good standing with the licensing, certifying or registering entity.
  • For individuals who do not vaccinate as part of their health care practice or are health care students, has documentation of an observation period by a currently practicing health care professional experienced in administering intramuscular injections where the individual demonstrates the skills necessary to safely administer vaccinations.
  • Health care students that have current certification in basic cardiopulmonary resuscitation (CPR).
  • Health care students and individuals who do not vaccinate as part of their health care practice, including those who are not currently licensed, certified or registered health professionals, may only vaccinate at a location that has currently practicing health care professional experienced in administering intramuscular injections on site to provide monitoring and supervision.

Operations

TILLAMOOK CAMPUS BUILDING HOURS

The UWS campus will be open Monday through Friday from 6:30 a.m. to 7:30 p.m.  Hours for specific areas are listed below. 

  • Campus Store: 8 a.m. – 2 p.m. Monday – Friday; coffee service ends a half hour before closing.
  • Student Commons and Patio: 6:30 a.m. – 7:30 p.m.
  • Physical Library Space: 8 a.m. – 6 p.m., Monday – Thursday; 8 a.m. – 4 p.m. Friday
  • Quiet Study Area: 6:30 a.m. – 7:30 p.m.
  • Front Lawn and Fountain Area: 6:30 a.m. – 7:30 p.m.
  • Clinic (open to the UWS community and outside patients):
    7:30 a.m. – 6:30 p.m.
  • Fitness Center: Starting April 5, 2021 – 7:30 a.m. to 6 p.m., Monday through Friday. (see FAQs below)

How can I access campus services?

The UWS campus remains open and operating, with some services temporarily closed or with modified hours. 

Library

The physical library space will be open to current students, faculty, and staff during spring term, with the following protocols in place:

  • There will be a limit of 15 people in the library at any time (not including library staff). 
  • For service at the front desk: There will be a tape mark or some other marking to indicate where people should stand for service, as well as marks where people should stand for a physically-distanced line.
  • Designated study areas in the library can be “checked out” for two hours at a time, for individual use only (sorry, no study buddies at your station). Students will need to check in at the front desk to see if a study space is available and, if so, check it out. If you need more time in your study space, you may renew your checkout if no other students are waiting, with the exception of the study rooms, which are limited to two hours.
  • The library will only be open to current students, faculty, and staff. Local alumni and practitioners with UWS library accounts can request materials via email to [email protected] for pickup at the campus front reception desk.
  • Due to our close staff quarters, there may be only one library staff member on site at a time to help you. We thank you in advance for your patience.

Library concierge service: We encourage students to request materials ahead of time – either via placing a hold request through the library catalog, or via an email to [email protected] for on-campus pickup at the library front desk. This will save you time in getting library materials. At the front desk, you can also request that staff retrieve books or models from the collection for you.

Library staff will be available to help students, faculty and staff via email, chat and phone/Zoom. For the most current hours for the physical library space and for online services, as well as who to contact for your questions, please see the library’s guide for COVID-19 information

Some other general notes about library resources and services:

  • All online library resources – including e-books, databases and streaming video — will be available as usual.
  • Interlibrary loan services will be available. We will likely not be able to obtain items that rely on the lending library’s print collections, such as articles published before 2000.

For current updates about library hours, services, staff availability, policies and help in using the library from home, see the library’s guide for COVID-19 information.

Clinic
NEW CLINIC PROTOCOLS

  • Limiting visitors: We are limiting number of clinic staff and patients to allow appropriate social distancing throughout the clinic.
  • Daily screenings: Completing temperature checks and screening symptoms prior to arrival.
  • Telehealth appointments: We are offering limited virtual visits with clinicians to discuss services such as ergonomic workstations and home exercises.
  • More disinfecting: We’ve added more time between patient visits to allow extra cleaning and disinfecting.
  • Face masks: We are requiring masking for clinic staff and patients for all clinical interactions.

    Students – please see the Clinical Experience section for information about intern rotations.

Fitness Center
Is the NCMIC Fitness Center open? At what capacity?
Yes. Beginning Monday, April 5, 2021 the fitness center will reopen at a limited capacity. To minimize risk, there are capacity limits for both the fitness center and the locker rooms. Capacity limits may change in the future. Current limits are:

  • No more than 12 people in the fitness center.
  • No more than 4 people in each locker room.

Students and employees may utilize the fitness center on a first-come, first-served basis, with a one-hour limit on work-out time, to allow others to access the space. If the space is at capacity when you arrive, you may not enter.

What are the hours?
Fitness Center hours are 7:30 a.m. to 6 p.m., Monday through Friday. 

What steps is the university taking to minimize risk?
All UWS COVID-19 safety precautions are required in the fitness center and the locker rooms. Here are the COVID-19 Safety Rules for the NCMIC Fitness Center:

  • All UWS COVID-19 safety precautions are required in the fitness center and the locker rooms, including the use of face coverings and physical distancing. Face coverings may be removed briefly to shower.
  • Some equipment has been taped off to allow appropriate distancing. Use of this equipment is prohibited.
  • You must adhere to the posted capacity limits for the fitness center and the locker rooms. Current capacity limits are: 
    • No more than 12 people in the fitness center.
    • No more than 4 people in each locker room.
  • If the space is at capacity when you arrive, you may not enter.
  • Limit your workouts to one hour at a time, to allow others to use the fitness center. 
  • The university may restrict access for individuals who fail to adhere to posted rules.
  • The university may close the fitness center if:
    • There is widespread failure to adhere to posted rules.
    • There is known transmission of COVID-19 on campus.
    • Local case counts of COVID-19 rise substantially. 

How can we be sure people are following the rules?
University personnel will periodically monitor the NCMIC Fitness Center to ensure that capacity limits, face covering and distancing requirements, and other fitness center rules are being observed. UWS may restrict access for individuals who fail to adhere to posted rules. If there are multiple instances of individuals failing to adhere to the rules, or if COVID-19 case counts rise substantially in the local area, the university may again close the fitness center. 

What other rules apply in the NCMIC Fitness Center?

  • Notify campus safety at 503-206-3206 if equipment is damaged or dysfunctional. 
  • Personal headphones are required for listening to music or other audio. 
  • Use of the fitness center is restricted to current students and employees. 
  • Wipe down equipment after each use, using the provided cleaning supplies. Notify the campus operations office if additional supplies are needed.
  • Rerack plates, dumbbells, kettlebells, medicine balls and other fitness equipment after use.
  • Weights/equipment are not to be dropped for any reason. Weights should be set on the ground, and/or re-racked during workouts.
  • No outside equipment is allowed in the fitness center.
  • No fitness center equipment may be removed from the fitness center.
  • All fitness center users must have a current liability waiver on file.
  • Do not leave personal items in the locker rooms overnight. Locks left overnight will be removed and items will be placed in lost and found.

What if I need to access student services, the business office, financial aid or registration?

Employees in student services, the business office, financial aid office and the registrar’s office will be available via email or phone during normal business hours. Please use email or phone to request services when possible. If you must request service in person, contact these offices by phone or email first to schedule a meeting time to minimize congregation in these offices. The UWS directory has contact information for full time employees.

Prevention

How is UWS working to keep students and employees safe?

The university has developed a safety plan to protect students and employees as we prepare for limited on-campus instruction. Safety plan components were created to comply with the safety requirements and best practices as defined by the Oregon Health Authority (OHA) and the Center for Disease Control (CDC). More information about the plan can be found in the COVID-19 Safety Plan section on this page.

Note that the plan components may change as requirements and recommendations evolve.


What can I do to avoid getting sick?

The best way to prevent the spread of respiratory illnesses, including COVID-19 and influenza, is to avoid exposure to the virus. Take the CDC-recommended precautions to reduce your risk of exposure, including wearing a face covering, physical distancing, proper handwashing; avoiding touching your eyes, nose and mouth; covering your cough or sneeze with a tissue, then throwing the tissue in a trash receptacle; cleaning and disinfecting frequently touched objects and surfaces; and avoiding close contact with individuals who are sick.


How can I practice physical distancing?

Students and employees are advised to practice these recommended distancing measures: 

  • Maintain a distance of at least six feet from other individuals when possible.
  • Limit attendance at all non-essential events and gatherings.
  • Utilize email, phone or video conferencing to connect with students, instructors or other UWS offices.

How should I clean my work space?

The CDC recommends individuals clean and disinfect frequently touched objects and surfaces (i.e., keyboards, cell phones, doorknobs, desks, light switches, etc.) using a regular household cleaning spray or wipe. An EPA-registered disinfectant or 10% bleach/water solution will be most effective. The university will provide CDC-approved cleaning products for you through your department’s operating budget.


What are the sanitation protocols on campus?
One of the ways we are keeping our community safer is by increasing sanitation measures on campus. Here are a few key measures:

  • UWS staff are disinfecting in common areas every 1-2 hours.
  • UWS faculty have established protocols for cleaning lab classrooms between courses.
  • Our cleaning company is doing a deep clean of common areas every night, including nightly electrostatic disinfection.  

 
What is electrostatic disinfection?
Electrostatic disinfection works by spraying an electrostatically charged mist of disinfecting products onto surfaces and objects. Due to the electrostatic charge, the spray clings to any surface it comes into contact with, allowing time for the disinfecting products to work. This method is ideal for irregularly shaped surfaces and hard-to-reach areas.


Should I wear a face covering to campus?

UWS requires the use of a face covering in classrooms, clinics and common areas, such as the student commons, campus store, library, quiet study area, hallways, parking lots and the foyer. Employees may make individual determinations about using a face covering while working in a private office and at their workstations. UWS will provide one washable, reusable face covering to each student and employee.

The required face coverings recommended are not surgical masks or N-95 respirators. Those are critical supplies that must continue to be reserved for health care workers and other medical first responders, as recommended by current CDC guidance.

FACE COVERING REQUIREMENTS:

DO

  • Wear a face covering in all common areas of campus, including outdoor areas.
  • Cover your nose and mouth with your face covering.
  • Keep the covering snug around your face.
  • Maintain 6 feet of distance between yourself and others, even when wearing a face covering.
  • Wash reusable coverings regularly. 

    DO NOT
  • Wear a face covering with a valve. The valve lets out unfiltered air, so it won’t protect other people.
  • Wear a face shield as a replacement for a face covering. Face shields should be worn in combination with a face covering.
  • Remove your face covering to take a phone call in common areas.
  • Remove your face covering to eat except for in designated eating areas.

Aid and Support

What aid can I access?

Coronavirus Aid, Relief and Economic Security (CARES) Act: UWS will receive funds under the Coronavirus Aid, Relief and Economic Security (CARES) Act to provide emergency grants to students for COVID-related expenses, including food, housing, course materials, technology, health care and child care. Learn more.

View the Quarterly Reporting for Higher Education Emergency Relief Fund II (HEERF II) to students, March 31, 2021.

View the CARES Act Higher Education Emergency Relief Fund (HEERF) Report- Emergency Financial Aid Grants to Students Quarterly Report, January 10, 2021.

View the CARES Act Higher Education Emergency Relief fund (HEERF) Report – Institutional Fund Quarterly Report as of December 31, 2020.

View the CARES Act Higher Education Emergency Relief Fund (HEERF) Report – Emergency Financial Aid Grants to Students Quarterly Report September 30, 2020.

View the CARES Act Higher Education Emergency Relief Fund (HEERF) Report – Institutional Fund Report  as of September 30, 2020.

View the CARES Act Higher Education Emergency Relief Fund (HEERF) Report – Emergency Financial Aid Grants to Students 30 and 45 day funds reports.


What can I do to help?

If you are in the position to offer help, here are two of many options to support your fellow Portlanders:

  • Offer support to the Joint Volunteer Information Center. Launched by Multnomah County and the City of Portland to coordinate a regional response to COVID-19, you will receive a regular newsletter with up-to-date volunteer needs as well as donation needs for items identified by our organization partners.
  • The State of Oregon has also established a central point of contact for volunteer and vendor coordination. Visit their website to find out more information on how to you can donate time, equipment, resources, or facilities related to Oregon’s COVID-19.

General Resources


COVID-19 TESTING
Here is a list of test sites in Multnomah County.

IMPOSTER CONTACT TRACERS

Contact tracing is the process of identifying people who have come in contact with someone who has tested positive for COVID-19. Be aware of recent scams.


COVID-19 Response Coordination Committee

The COVID-19 Response Coordination Committee is a temporary university committee whose role is to coordinate a centralized and strategic response to the issues stemming from the COVID-19 pandemic. The committee is charged with:

  • Gathering relevant information about the impacts of the COVID-19 pandemic on higher education and health care delivery.
  • Developing and implementing solutions to protect student and employee health and safety.
  • Coordinating communications related to the university response to COVID-19.
  • Updating university information sources on an ongoing basis to ensure they reflect the most recent university response.
  • Gathering input from university constituents and reporting solutions to affected constituents.

The committee meets weekly and recommends actions to the Leadership Council Executive Committee and the President. Committee membership is listed on the University Governance Document.

Meeting minutes for the COVID-19 Response Coordination Committee can be found here.


ASB has selected Katrina (Kat) Parsley and Chelsea Durling to serve as student liaisons to the COVID-19 Response Coordination Committee.

The student liaisons will represent the student voice by:

• Gathering student feedback an ideas about the university response to COVID-19.
• Sharing this feedback with the representatives from the COVID-19 Response Coordination Committee on an ongoing basis.
• Suggesting FAQs to add to the COVID-19 resource page.
• Participating in virtual meetings with representatives from the committee.
• Attending occasional meetings of the committee as a guest.
• Sharing information and responses to student questions about the COVID-19 response with the student body.

Be Safe UWS safety protocols